At a Glance
- Tasks: Coordinate logistics for offshore operations and support project schedules.
- Company: Join OEG, a leader in energy solutions for the offshore industry.
- Benefits: Flexible working arrangements, competitive salary, and career development opportunities.
- Other info: Inclusive workplace with opportunities for growth and learning.
- Why this job: Be part of a dynamic team making a real impact in the offshore energy sector.
- Qualifications: Strong communication skills and a willingness to learn logistics systems.
The predicted salary is between 30000 - 40000 € per year.
Company Overview
OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.
We are currently seeking an Offshore Logistics Coordinator to join our Cargo Logistics Division.
Location: Cairnrobin or Kintore, Aberdeen/Aberdeenshire, United Kingdom.
Contract: Full-time, permanent. Flexible working arrangements may be available upon request.
Core Purpose
To assist the Logistics and Procurement Supervisor and Offshore Operations Manager in all aspects of logistics requirements. Provide logistics support for offshore inspections and visits.
Key Responsibilities and Accountabilities
- Assist with maintaining offshore schedules, including the scheduling of offshore personnel.
- Create quotations within the company sales database.
- Update the offshore job register and ensure client purchase orders are received for specific jobs.
- Liaise with clients regarding upcoming work scopes, provide engineer’s names and Vantage numbers, obtain engineer check-in times, and promptly communicate updates to the relevant engineer.
- Responsible for reviewing all purchase orders within the Offshore Department, liaising with clients and the Logistics and Procurement Supervisor as required to facilitate purchase order uplift.
- Responsible for coordinating offshore travel arrangements, including flights, accommodation, visas, and medical requirements for domestic and international travel.
- Ensure engineers’ timesheets are authorised and all supporting documentation is stored in the designated folder for submission to Accounts.
- Use the Vantage system to record engineer check-in, landing, and associated time entries.
- Distribute offshore report certificates to helicopter operators and other relevant parties as required.
- Assist with maintaining the engineer training matrix and ensuring all training records are current and accurate.
- Process engineers’ offshore-related expenses for submission and approval.
- Prepare and process offshore scopes for submission to Accounts for invoicing.
- Monitor and track the Friction Tester for all friction test jobs, including on-hire and off-hire records in the OEG database.
- Support the Training Manager in scheduling offshore and onshore training scopes.
- Liaise with the Technical Manager and clients to plan all onshore work (Gulf, HIAL, PDG and WFS), including servicing of refuelling vehicles and static fuelling systems, and allocation of engineers.
- Undertake any other duties as reasonably required in line with the contract of employment.
Skills and Experience
- Strong communication skills with the ability to liaise effectively with colleagues, clients and stakeholders.
- Ability to prioritise workload and work effectively to deadlines.
- Previous experience in a similar role is desirable but not essential.
- Basic knowledge of, or willingness to learn, Microsoft Excel and OEG systems.
- Willingness to learn and use client purchase order systems.
We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.
Offshore Logistics Coordinator employer: OEG
OEG is an exceptional employer, offering a dynamic work environment in the heart of Aberdeen/Aberdeenshire, where employees can thrive in the offshore energy sector. With flexible working arrangements and a strong commitment to employee development, OEG fosters a culture of collaboration and innovation, ensuring that every team member has the opportunity to grow and contribute meaningfully to critical energy projects.
StudySmarter Expert Advice🤫
We think this is how you could land Offshore Logistics Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the offshore logistics field on LinkedIn or at industry events. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching OEG and understanding their role in the offshore energy industry. Show us you know your stuff and how you can contribute to the team!
✨Tip Number 3
Practice your communication skills. As an Offshore Logistics Coordinator, you'll need to liaise with various stakeholders, so being clear and confident is key. Role-play with a friend if you can!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our team.
We think you need these skills to ace Offshore Logistics Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Offshore Logistics Coordinator role. Highlight any relevant experience and skills that match the job description, especially in logistics and communication.
Craft a Compelling Cover Letter:Your cover letter should tell us why you're the perfect fit for this position. Use it to showcase your enthusiasm for the role and how your background aligns with our mission at OEG.
Showcase Your Skills:Don’t forget to mention your ability to prioritise workload and meet deadlines. We love candidates who can demonstrate strong organisational skills and effective communication with clients and colleagues.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role as quickly as possible!
How to prepare for a job interview at OEG
✨Know Your Logistics Inside Out
Make sure you brush up on logistics terminology and processes relevant to the offshore energy industry. Familiarise yourself with the specific responsibilities of the Offshore Logistics Coordinator role, such as scheduling, liaising with clients, and managing travel arrangements.
✨Showcase Your Communication Skills
Since strong communication is key for this role, prepare examples of how you've effectively communicated with colleagues and clients in the past. Think about times when you had to manage expectations or resolve issues, and be ready to share those stories.
✨Demonstrate Your Organisational Skills
The job requires juggling multiple tasks and deadlines, so come prepared to discuss how you prioritise your workload. You might want to mention any tools or methods you use to stay organised, especially if they relate to logistics or project management.
✨Be Ready to Learn
Since the role mentions a willingness to learn Microsoft Excel and OEG systems, express your enthusiasm for picking up new skills. Share any experiences where you've quickly adapted to new software or processes, showing that you're proactive and eager to grow.
