At a Glance
- Tasks: Support HR processes and manage employee records in a dynamic energy solutions company.
- Company: Join OEG, a leader in offshore energy solutions with a collaborative culture.
- Benefits: Gain valuable experience in HR with opportunities for growth and development.
- Other info: Be part of an inclusive team dedicated to professional excellence.
- Why this job: Make a real impact in HR while working in a vital industry.
- Qualifications: HR administrative experience preferred; strong organisational and communication skills required.
The predicted salary is between 25000 - 32000 £ per year.
Company Overview
OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.
Location: Dyce, Aberdeen, United Kingdom.
Core Purpose
Provide comprehensive administrative support to the Group HR function, ensuring accurate, efficient, and confidential management of HR records and processes. Support the delivery of a professional and consistent HR services across the business.
Key Responsibilities and Accountabilities
- Maintain and update employee records on the People Management system and in personnel files.
- Support the full employee lifecycle including onboarding and offboarding processes, ensuring all documentation is completed accurately and on time.
- Assist with recruitment activities, including arranging interviews, liaising with hiring managers, and issuing candidate correspondence.
- Monitor and record sickness absence, ensuring appropriate follow-up and reporting.
- Maintain organisational charts to reflect current business structure.
- Maintain competency records, including scheduling assessments and tracking compliance.
- Coordinate mandatory training requirements and ensure records are kept up to date.
- Manage the HR shared inbox, responding to queries in a timely, professional, and confidential manner.
- Support HR projects and continuous improvement initiatives as required.
Skills and Experience
- Previous experience in an HR administrative role (energy/oil and gas experience desirable but not essential).
- Strong organisational skills with the ability to prioritise workload effectively.
- High attention to detail and accuracy.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office.
- Ability to work independently and as part of a team.
- Discreet and professional when handling confidential information.
- Motivated and proactive approach to work.
Qualifications
- Degree in Human Resource management or related discipline (desirable).
- Working towards or holding CIPD qualification (advantageous).
We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.
Human Resources Administrator employer: OEG
OEG is an exceptional employer, offering a dynamic work environment in Dyce, Aberdeen, where employees are valued and supported in their professional growth. With a strong commitment to inclusivity and continuous improvement, we provide comprehensive training opportunities and a collaborative culture that empowers our Human Resources team to thrive. Join us to be part of a pivotal link in the global offshore energy industry, where your contributions will make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Human Resources Administrator
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at OEG!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at OEG.
We think you need these skills to ace Human Resources Administrator
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at OEG. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to OEG and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at OEG. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to OEG's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at OEG
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with OEG.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at OEG will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact OEG and how you would contribute to adapting HR strategies.
