Crewing Coordinator in Hampshire, Portsmouth

Company Overview OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.

Location: Edinburgh/Portsmouth, United Kingdom.

Core Purpose: To support the sourcing, interviewing, and onboarding of offshore personnel while working closely with the Personnel Team, Project Managers, and the Senior Recruitment/Personnel Lead. The role ensures that the company engages suitable subcontractor candidates by coordinating recruitment activities, maintaining accurate personnel records, and supporting proactive sourcing initiatives.

Key Responsibilities and Accountabilities:

• Act as the first point of contact for recruitment enquiries and vacancy updates.
• Support the Project and Personnel Teams to ensure sufficient personnel are scheduled for current and upcoming projects.
• Assist in identifying potential vacancies and initiating recruitment activity when required.
• Maintain and develop a talent pool of suitable offshore candidates.
• Actively source, identify, and engage prospective contractors through direct outreach, networking, industry platforms, and other proactive methods.
• Use ATS (Application Tracking System) tools, such as Firefish, to track candidates, manage pipelines, and maintain accurate, up-to-date records.
• Engage target audiences and potential candidates via relevant social media channels, job boards, and professional networks to promote vacancies and improve candidate flow.
• Coordinate interviews, screen applicants, and assist with the selection process.
• Assist with the onboarding of new offshore personnel, ensuring all certifications and documentation are complete and up to date.
• Maintain and update the recruitment database for offshore personnel.
• Liaise with operational leads to collect personnel performance feedback as required.
• Support the preparation and administration of tenders, contracts, and variation orders for offshore personnel.
• Assist in compiling information for IR35 determinations for relevant offshore personnel.

Skills and Experience:

• Strong communication and interpersonal skills, with the ability to communicate clearly and confidently with individuals at all levels, including via telephone.
• Ability to organise and prioritise workloads effectively.
• Experience using ATS or recruitment management systems, such as Firefish, to manage candidate pipelines and recruitment workflows efficiently.
• Excellent organisational skills, with strong attention to detail and accuracy.
• Ability to contribute to the improvement of processes, systems, and ways of working.
• Strong problem-solving skills, with the ability to think practically and provide timely support.
• Proactive in approach, with the ability to anticipate needs, take initiative, and seek guidance when required.

Qualifications:

• Minimum of three years’ experience in an administrative or coordination role.
• Proficient in IT skills, including Microsoft Word, Excel and PowerPoint.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.