Office Administrator in Dorchester

OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry.

Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.

We are currently seeking an Office Administratorto join our

Marine Division.

• Location
• Core Purpose
• Responsible for managing and arranging crew travel for the Marine Division
• Providing administrative support to the shoreside vessel department as required.

Key responsibilities and accountabilities

• Arrange accommodation, travel, and transportation for all Marine Division crew in line with OEG policies and requirements across Europe.
• Provide on-call support to marine crew while travelling in the event of travel disruptions, in line with the crewing duty rota.
• Assist the Crewing Manager in collecting relevant information from new crew members for the preparation and issue of their Seafarer Employment Agreements (SEAs).
• Monitor and ensure that all crew certification and training requirements are maintained in line with Flag State, Client, and OEG requirements.
• Assist the Crewing Supervisor with arranging training for crew and office personnel.
• Monitor all onboarding documentation, including but not limited to inductions, MARAD read logs, and internal training requirements.
• Manage crew workwear and PPE in line with applicable uniform and allowance requirements.
• Work closely with the Crewing Manager, providing regular updates on travel and other relevant costs.
• Provide the Compliance Supervisor with the required data for carbon reporting.
• Assist the Marine Division with administrative duties and other general tasks as and when required.
• Ensure appropriate cover is arranged during periods of absence and that the office handover form is completed.

Skills and Experience

• 1–2 years of proven experience in an administrative or similar role.
• Excellent time management and multitasking skills.
• Good communication and interpersonal skills, with the ability to communicate clearly and concisely, both verbally and in writing, including through telephone communication.
• Ability to organise and prioritise own workload effectively.
• Ability to work independently and as part of a team.
• Good general computer skills, including proficiency in Microsoft Word, Excel, and Power Point.
• Strong organisational skills, with a high level of attention to detail and a strong focus on accuracy, together with the ability to plan ahead and manage competing priorities.
• Strong problem-solving skills, with the ability to think laterally and provide prompt, practical, and cost-effective solutions to challenges and problems.
• A proactive approach, with the ability to assess the needs of each assignment, take initiative, and seek support when required.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.

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