Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage bids, coordinate meetings, and support business development with documentation.
- Company: OEG is a top energy solutions provider for the global offshore industry.
- Benefits: Enjoy hybrid/remote work options and gain valuable experience in a dynamic sector.
- Why this job: Join a driven team, enhance your skills, and contribute to impactful energy projects.
- Qualifications: Degree or equivalent; strong computer, English, and maths skills required.
- Other info: Ideal for proactive individuals looking to grow in a fast-paced environment.
The predicted salary is between 36000 - 60000 £ per year.
Company Overview
OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.
Core Purpose
OEG’s Business Development & Commercial Department (Topside Services) requires competent, driven individuals to join the team in support of the company’s continued global expansion. The department has responsibility for delivering against the company’s sales strategy, under the instruction of the Business Development & Commercial Director. As a member of this team, you will operate as a commercial resource, providing services directly in support of B2B commercial communications, proposals, and negotiations.
Key Responsibilities and Accountabilities
- Manage, monitor, & update client and industry registration / qualification portals, as well as internal bid tracker databases.
- Provide Document Control and general administrative support for the business development department.
- Input to internal digital CRM system(s).
- Develop and write content to standardise and optimise tender content.
- Coordinate internal bid processes including:
- Monitor & update internal bid trackers.
- Receive, store & log bids as per OEG procedures.
- Review bid opportunities in full, identifying any deliverables and coordinating the completion of these accordingly.
- Organise, host, and record internal bid meetings.
- Work with internal departments and supply chain to obtain bid content/commercial proposals, providing quality assurance and quality control to received documentation.
- Prepare, collate and format bid documentation.
- Author documents that are checked by the Account Managers and approved by the Business Development & Commercial Director.
- Price proposals utilising approved Cost Models and including contacting third party suppliers and/or vessel brokers to ensure the most commercially competitive proposal is achieved.
- Facilitate, host / attend external tender meetings, where necessary.
- Liaise with Business Development Management for bid approval.
- Action bid submissions.
- Produce and log bid cost sheets.
- Track and report bid status.
- Request and log bid feedback from clients following award decisions.
- Manage internal project handovers for awarded contracts.
- Attend internal Business Development meetings, taking an active role in reporting bid related information to the Business Development & Commercial department.
Skills and Experience
- Demonstrably strong computer literacy skills.
- Demonstrably strong English language skills.
- Demonstrably strong basic Mathematics.
- Good planner with the ability to prioritise workload and assess own performance.
- Proactive, positive, and self-driven.
- Able to think clearly and analytically.
- Excellent interpersonal and communication skills.
- Results-orientated with a keen eye for detail.
- Clear focus on customer satisfaction.
- Work well under pressure, meeting clear deadlines.
- Demonstrable Bid Administration / Writing experience.
- Previous exposure to B2B contracts.
- Offshore / onshore energy sector.
- Microsoft Project.
Qualifications
- Degree or equivalent qualification.
Location
Hunmanby/Hybrid/Remote.
Bid Administrator employer: OEG
Contact Detail:
OEG Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Administrator
✨Tip Number 1
Familiarise yourself with the offshore energy sector and OEG's specific services. Understanding the industry jargon and key players will help you communicate effectively during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals in the energy sector, especially those involved in bid administration. Attend industry events or join relevant online forums to connect with potential colleagues and gain insights into the role and company culture.
✨Tip Number 3
Brush up on your document control and bid writing skills. Consider taking a short course or workshop that focuses on these areas, as this will not only enhance your skills but also show your commitment to professional development.
✨Tip Number 4
Prepare for potential interview questions by practising how you would handle specific scenarios related to bid administration. Think about examples from your past experiences that showcase your problem-solving abilities and attention to detail.
We think you need these skills to ace Bid Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in bid administration and writing. Emphasise any previous roles that involved managing bids, proposals, or working within the offshore energy sector.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the key responsibilities outlined in the job description. Showcase your skills in document control, communication, and your proactive approach to managing bids.
Highlight Relevant Skills: In your application, clearly demonstrate your strong computer literacy, English language proficiency, and basic mathematics skills. Provide examples of how you've used these skills in past roles.
Showcase Your Results Orientation: Include specific examples of how you have successfully managed bids or projects under pressure. Highlight your attention to detail and focus on customer satisfaction to align with OEG's values.
How to prepare for a job interview at OEG
✨Showcase Your Bid Administration Experience
Make sure to highlight any previous experience you have in bid administration or writing. Be prepared to discuss specific examples of bids you've worked on, the processes you followed, and how your contributions led to successful outcomes.
✨Demonstrate Strong Computer Literacy
Since the role requires strong computer skills, be ready to talk about the software and tools you are proficient in, especially Microsoft Project and any CRM systems. You might even want to mention how you've used these tools to improve efficiency in past roles.
✨Emphasise Your Communication Skills
Given the importance of communication in this role, prepare to discuss how you effectively communicate with different stakeholders. Share examples of how you've facilitated meetings or coordinated with teams to ensure everyone is aligned on bid submissions.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Think of scenarios where you had to prioritise tasks or manage tight deadlines, and be ready to explain your thought process and the results of your actions.
