At a Glance
- Tasks: Support recruitment and onboarding of offshore personnel while managing contractor databases.
- Company: Join OEG, a leader in energy solutions for the offshore industry.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for growth.
- Other info: Embrace a culture of safety, quality, and environmental sustainability.
- Why this job: Be the first point of contact in a vital role that supports global energy projects.
- Qualifications: One year of admin experience and strong IT skills required.
The predicted salary is between 30000 - 42000 £ per year.
OEG is a leading energy solutions business, providing mission-critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.
Core Purpose
To support the sourcing, interviewing and onboarding of offshore personnel while working closely with the Personnel Team, Project Managers, and the Senior Recruitment/Personnel Lead. To enable effective workforce planning by maintaining accurate personnel records and ensuring the selection and engagement of suitable subcontractor candidates.
Key Responsibilities and Accountabilities
- Act as the first point of contact for all contractor vacancy opportunities, administering and responding to recruitment queries.
- Manage the onboarding of new contractors, verifying that all certifications are current and complete.
- Administer and maintain contractor databases.
- Support tenders, contracts, and variation orders for active contractors.
- Administer IR35 determinations for all applicable contractors.
- Undertake any other duties reasonably within the scope and capability of the role.
QHSE Responsibilities
To have a general understanding of the areas of our QHSE Management System and OEG’s QHSE aims and objectives that are relevant to the role. Comply with the requirements of OEG Energy Group Policies and the responsibilities within the wider QHSE Management System.
Promoting:
- a proactive health and safety culture focussed on the prevention of work-related injury or ill health and continual improvement in our processes / performance.
- environmental sustainability and energy efficiency whilst minimising our environmental impacts and preventing pollution.
- a quality culture that brings values to our business, our customers and other interested parties ensuring quality issues and opportunities for improvement are identified and implemented.
Skills and Experience
- Ability to communicate clearly and professionally in both written and verbal formats.
- Confident in making direct phone calls to internal and external stakeholders.
- Strong interpersonal skills, with the ability to build effective relationships across all levels of seniority.
- Strong organisational skills with the ability to effectively prioritise workloads.
- High level of attention to detail and a strong focus on accuracy in all tasks.
- Strong problem-solving skills, with the ability to identify issues, analyse information, and implement effective solutions.
Qualifications
Minimum of one year’s experience in an administrative or coordination role. Proficient in IT, with strong skills in Microsoft Word, Excel, and PowerPoint.
We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.
Administrative Assistant in Portsmouth employer: OEG Energy Group
OEG Energy Group is an excellent employer, offering a dynamic work environment for ROV Technicians in the thriving offshore sector of Hartlepool. With a strong commitment to employee development and safety, we provide comprehensive training and support, ensuring our team members are well-equipped for their roles. Join us for a rewarding experience where your skills will be valued and your career can flourish in a collaborative culture.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research OEG and understand their mission in the offshore energy sector. Tailor your responses to show how your skills align with their needs, especially in managing personnel records and supporting recruitment processes.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your organisational skills and attention to detail, as these are key for the Administrative Assistant role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Administrative Assistant in Portsmouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative Assistant role. Highlight relevant experience and skills that match the job description, like your organisational skills and attention to detail. We want to see how you can support our team effectively!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for OEG. Mention your experience in administrative roles and how you can contribute to our mission-critical projects. Keep it professional but let your personality show!
Show Off Your Communication Skills:Since clear communication is key for this role, make sure your written application reflects that. Use concise language and check for any typos or errors. We appreciate attention to detail, so let’s see that in your application!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates. Plus, it shows you’re keen on joining our team at OEG!
How to prepare for a job interview at OEG Energy Group
✨Know the Company Inside Out
Before your interview, take some time to research OEG and its role in the offshore energy industry. Understand their core services and values, especially around QHSE. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Showcase Your Communication Skills
As an Administrative Assistant, clear communication is key. Prepare examples of how you've successfully communicated with stakeholders in previous roles. Practise articulating your thoughts clearly and confidently, both verbally and in writing, as this will be crucial for the role.
✨Demonstrate Organisational Prowess
Highlight your organisational skills by discussing specific tools or methods you use to manage your workload. Be ready to share examples of how you've prioritised tasks effectively in a busy environment, as this is essential for supporting the Personnel Team and Project Managers.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your problem-solving abilities. Think of past challenges you've faced in administrative roles and how you resolved them. Use the STAR method (Situation, Task, Action, Result) to structure your answers, showcasing your analytical skills and attention to detail.
