Operations Administrator

• OEG Job Advert - Operations Administrator
• Company Overview

OEG is a leading energy solutions business, providing mission-critical infrastructure assets and services to the global offshore energy industry.

Through our specialist divisions - topside, marine, subsea, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.

• Location
• Cairnrobin, Aberdeen, United Kingdom.
• Core Purpose
• Work closely alongside the Chemical Process and Sales & Rental Co-ordinators to ensure customer requirements are met.
• Liaise with internal operations and external clients over the hire and off hire of units and ensure databases are up to date.

Key Responsibilities and Accountabilities

• Process customer orders accurately and efficiently, liaising with the Yard Co-ordinator to obtain unit numbers and other required information.
• Monitor and track asset movements using the company's fleet management system.
• Complete all on-hire and off-hire documentation in a timely manner.
• Coordinate daily movement reports for external clients to support accurate and timely monthly invoicing.
• Generate and upload cleaning certificates, ensuring all records are maintained correctly.
• Welcome and assist drivers arriving on site, providing a professional point of contact.
• Maintain effective communication with colleagues across departments to ensure a smooth and efficient workflow.
• Participate in all required training to maintain competency and support continuous professional development.
• Provide cover for the Chemical Process and Sales & Rental Co-ordinators during periods of annual leave or absence, as directed by management.
• Undertake any other reasonable duties required to support the operational needs of the business.
• QHSE Responsibilities

To have a general understanding of the areas of our QHSE Management System and OEG’s QHSE aims and objectives that are relevant to the role.

Comply with the requirements of OEG Energy Group Policies and the responsibilities within the wider QHSE Management System.

Promoting

• a proactive health and safety culture focussed on the prevention of work-related injury or ill health and continual improvement in our processes / performance.

Skills and Experience

• Excellent verbal, written and telephone communication skills.
• Proficient in Microsoft Office, with a good working knowledge of Word and Excel.
• Strong communication and interpersonal skills, with the ability to build effective working relationships.
• Excellent organisational and time management skills, with the ability to prioritise tasks and manage a busy workload.
• High level of accuracy and attention to detail, ensuring work is completed to a consistently high standard.

Qualifications

• GCSE (or equivalent) in English at Grade C/4 or above.
• GCSE (or equivalent) in Mathematics at Grade C/4 or above.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.

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