At a Glance
- Tasks: Provide admin support to the workshop and manage equipment documentation.
- Company: OEG, a leading energy solutions provider in the offshore industry.
- Benefits: Competitive salary, inclusive culture, and opportunities for professional growth.
- Other info: Promote health, safety, and quality in a supportive work environment.
- Why this job: Join a dynamic team and contribute to critical offshore energy projects.
- Qualifications: 2 years of relevant experience and proficiency in Microsoft Office.
The predicted salary is between 30000 - 42000 € per year.
OEG is a leading energy solutions business, providing mission-critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.
Core Purpose
To provide general administrative support to the workshop.
Key Responsibilities and Accountabilities
- Administer equipment documentation within the IFS Ultimo system.
- Manage and maintain rental and material records using IFS Ultimo and Excel.
- Support project preparation in IFS Ultimo.
- Prepare IMCA R006 documentation, including the initial review of certificates and accompanying text.
- Arrange certification for equipment, liaising with certification companies and acting as the main point of contact.
- Provide administrative support for equipment certification processes.
- Assist in updating new and existing documentation.
- Adhere to company procedures for health and safety, operations, and quality assurance.
- Provide support to the Workshop Foreman with additional tasks as required.
- Ensure compliance with SCC (VCA) and ISO standards.
QHSE Responsibilities
To have a general understanding of the areas of our QHSE Management System and OEG’s QHSE aims and objectives that are relevant to the role. Comply with the requirements of OEG Energy Group Policies and the responsibilities within the wider QHSE Management System.
Promoting:
- a proactive health and safety culture focussed on the prevention of work-related injury or ill health and continual improvement in our processes / performance.
- environmental sustainability and energy efficiency whilst minimising our environmental impacts and preventing pollution.
- a quality culture that brings values to our business, our customers and other interested parties ensuring quality issues and opportunities for improvement are identified and implemented.
Skills and Experience
- A minimum of 2 years’ relevant experience in a similar role.
- Good knowledge of industry standards and relevant legislation.
- Good knowledge of electronic document management systems.
- Proficient in Microsoft Office.
- Excellent command of Dutch and English, both written and spoken.
- Strong ability to work with others.
- Proven skills in planning, scheduling, and organising work efficiently.
- Ability to deliver results and meet customer expectations.
- Demonstrates attention to detail by following instructions and procedures precisely.
- Strong skills in presenting and communicating information clearly.
- Ability to learn quickly and conduct research effectively.
Qualifications
- Mid-level education qualification in administration or secretarial studies.
- SCC (VCA) certified.
We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.
Workshop Administrator in Liverpool employer: OEG Energy Group
OEG is an exceptional employer, offering a dynamic work environment that prioritises safety, quality, and employee development within the offshore energy sector. With a strong commitment to promoting a proactive health and safety culture, OEG provides ample opportunities for professional growth and skill enhancement, making it an ideal place for those seeking meaningful and rewarding careers in a supportive team atmosphere.
StudySmarter Expert Advice🤫
We think this is how you could land Workshop Administrator in Liverpool
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend workshops, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching OEG and understanding their core values. Tailor your responses to show how your skills align with their mission-critical infrastructure services. We want to see that you’re genuinely interested in what we do!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience with document management systems and your attention to detail, as these are key for the Workshop Administrator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re proactive and serious about joining our team at OEG.
We think you need these skills to ace Workshop Administrator in Liverpool
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Workshop Administrator role. Highlight your relevant experience, especially with IFS Ultimo and document management systems. We want to see how your skills match what we're looking for!
Showcase Your Skills:In your cover letter, don’t just list your skills—show us how you've used them in past roles. Whether it's managing records or supporting project preparation, give us examples that demonstrate your abilities.
Be Clear and Concise:When writing your application, keep it clear and to the point. Use straightforward language and avoid jargon unless it’s relevant to the role. We appreciate clarity and attention to detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at OEG Energy Group
✨Know Your Stuff
Make sure you’re familiar with the IFS Ultimo system and how it relates to equipment documentation. Brush up on your knowledge of industry standards and relevant legislation, as this will show that you’re serious about the role and understand the technical aspects involved.
✨Showcase Your Skills
Prepare examples from your past experience that highlight your proficiency in Microsoft Office and electronic document management systems. Be ready to discuss how you've successfully managed records or supported project preparations in previous roles.
✨Communicate Clearly
Since excellent communication is key, practice articulating your thoughts in both Dutch and English. You might be asked to explain complex processes or documentation, so being clear and concise will help you stand out.
✨Emphasise Teamwork
OEG values collaboration, so be prepared to discuss how you’ve worked effectively with others in the past. Share specific instances where you’ve supported colleagues or contributed to a team project, especially in an administrative capacity.
