Crewing Coordinator in Hampshire, Portsmouth

• OEG Job Advert - Crewing Coordinator
• Company Overview

OEG is a leading energy solutions business, providing mission-critical infrastructure assets and services to the global offshore energy industry.

Through our specialist divisions - topside, marine, subsea, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.

• Location
• Portsmouth, United Kingdom (Hybrid).
• Core Purpose
• Support the sourcing, interviewing, and onboarding processes for offshore personnel.
• Ensure that the company engages suitable subcontractor candidates by coordinating Crewing activities, maintaining accurate personnel records, and supporting proactive sourcing initiatives.
• Work closely with the Personnel Team, Project Managers and the Senior Crewing/Personnel Lead.

Key Responsibilities and Accountabilities

• Act as the first point of contact for Crewing queries and vacancy updates.
• Support Project and Personnel Teams to ensure adequate personnel are scheduled for ongoing and upcoming projects.
• Assist in identifying potential vacancies and initiating Crewing activity as required.
• Maintain and develop a talent pool of suitable offshore candidates.
• Actively source, identify and engage prospective contractors through direct outreach, networking, industry platforms, and other proactive methods.
• Use ATS (Applicant Tracking System) tools effectively to track candidates, manage pipelines, and ensure accurate, up-to-date records.
• Engage target audiences and potential candidates through appropriate social media channels, job boards and professional networks to promote vacancies and improve candidate flow.
• Coordinate interviews, screen applicants, and support the selection process.
• Assist with onboarding of new offshore personnel, ensuring certification and documentation are complete and in date.
• Maintain and update the Crewing database for offshore personnel.
• Liaise with operational leads to gather personnel performance feedback when required.
• Support the preparation and administration of tenders, contracts and variation orders for offshore personnel.
• Assist with compiling information for IR35 determinations for relevant offshore personnel.
• QHSE Responsibilities

To have a general understanding of the areas of our QHSE Management System and OEG’s QHSE aims and objectives that are relevant to the role.

Comply with the requirements of OEG Energy Group Policies and the responsibilities within the wider QHSE Management System.

Promoting

• a proactive health and safety culture focussed on the prevention of work-related injury or ill health and continual improvement in our processes / performance.
• environmental sustainability and energy efficiency whilst minimising our environmental impacts and preventing pollution.
• a quality culture that brings values to our business, our customers and other interested parties ensuring quality issues and opportunities for improvement are identified and implemented.

Skills and Experience

• Strong communication and interpersonal skills, able to communicate clearly and confidently with individuals at all levels, including by phone.
• Ability to organise and prioritise workload effectively.
• Experience using ATS or Crewing management systems to manage candidate pipelines and Crewing workflows.
• Excellent organisational skills with strong attention to detail and accuracy.
• Ability to assist in improving processes, systems and ways of working.
• Problem‑solving skills with the ability to think practically and provide timely support.
• Ability to anticipate needs, take initiative, and seek guidance when needed.

Qualifications

• Educated to degree level or equivalent professional experience (preferred).
• Minimum of three years’ experience in an administration or coordination role.
• Competent IT skills, including Microsoft Word, Excel and Power Point.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.

#J-18808-Ljbffr