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For Companies At a Glance
- Tasks: Manage vendor invoices, employee expenses, and corporate credit card accounts.
- Company: Join Odyssey Systems, a dynamic small business supporting government and public sector clients since 1997.
- Benefits: Enjoy a hybrid work model with three days in the office and flexible hours.
- Why this job: Be part of a collaborative team that values innovation and personal growth.
- Qualifications: Requires an associate's degree in accounting or finance and 2-3 years of relevant experience.
- Other info: Entry-level position with opportunities for professional development and networking.
The predicted salary is between 28800 - 48000 £ per year.
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Position Summary
Odyssey Systems is currently looking to hire an Accounts Payable Specialist at our Corporate Headquarters in Wakefield, MA. In this role, the ideal candidate will support our Accounting and Finance team with vendor invoices, employee travel expenses, weekly check runs, and administer the corporate credit card account. This role will support the overall Odyssey Team and work cross-functionally with geographically dispersed team members.
Responsibilities
- Prepare vendor invoices, review for proper account coding and approval.
- Enter approved vendor vouchers into the accounting system.
- Review and process employee travel and business expense reports in Chrome River Expense System.
- Prepare weekly Accounts Payable vendor and employee disbursements.
- Record manual payments.
- Maintain new vendor records, ensuring proper tax documents are received.
- Maintain Accounts Payable electronic files.
- Review and reconcile vendor statements.
- Communicate with vendors for invoice inquiries.
- Communicate with employees for travel expense report support.
- Assist accounting management to maintain and prepare annual vendor 1099 tax forms.
- Record sales and use tax accrual from vendor invoices and employee indirect business expenses when applicable.
Qualifications
Citizenship: Must be a US citizen
Minimum Required Qualifications
- Education: Associate’s degree in accounting, finance, or business
- Experience: 2 to 3 years in an accounting or finance role
- Technical Skills: Proficient in Excel, Microsoft Office, and accounting software; excellent organizational skills; strong understanding of accounting principles and practices; analytical and problem-solving skills; strong written and verbal communication skills.
- Interpersonal Skills: Professional demeanor; ability to work independently and in a team; prioritize tasks; meet deadlines; work in a fast-paced environment.
Additional Information
Location: Wakefield, MA
Travel: None
Work Arrangement: Hybrid – 3 days in the office per week
Company Overview
Odyssey Systems Consulting Group is an innovative small business providing technical, management, and training support services to government and public sector clients. Since 1997, we focus on people, processes, and performance to deliver superior results. We accept challenging assignments and drive projects from planning through operations and support.
Please note: Final compensation will depend on various factors including federal contract wage rates, relevant experience, skills, location, education, and certifications.
Additional Details
- Seniority level: Entry level
- Employment type: Full-time
- Job function: Accounting/Auditing and Finance
- Industries: Government Administration
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Accounts Payable Specialist employer: Odyssey Systems
Contact Detail:
Odyssey Systems Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Specialist
✨Tip Number 1
Familiarise yourself with the specific accounting software mentioned in the job description, as well as Chrome River Expense System. Having hands-on experience or knowledge of these tools can set you apart during the interview.
✨Tip Number 2
Brush up on your understanding of accounting principles and practices, especially those related to accounts payable. Be prepared to discuss how you've applied these principles in previous roles.
✨Tip Number 3
Highlight your organisational skills and ability to manage multiple tasks effectively. Think of examples from your past work where you successfully prioritised tasks under tight deadlines.
✨Tip Number 4
Since this role involves communication with vendors and employees, practice articulating your thoughts clearly. Prepare to share examples of how you've resolved invoice inquiries or supported colleagues with expense reports.
We think you need these skills to ace Accounts Payable Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounting or finance, particularly any roles that involved accounts payable tasks. Use keywords from the job description to demonstrate your fit for the role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses why you are interested in the Accounts Payable Specialist position at Odyssey Systems. Mention your relevant skills, such as proficiency in Excel and accounting software, and how they align with the responsibilities outlined in the job description.
Showcase Your Technical Skills: In your application, emphasise your technical skills, especially your proficiency in Excel and any accounting software you've used. Provide examples of how you've applied these skills in previous roles to solve problems or improve processes.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for an accounting role.
How to prepare for a job interview at Odyssey Systems
✨Know Your Accounting Basics
Brush up on your accounting principles and practices, as you'll likely be asked about them. Be prepared to discuss how you handle vendor invoices and expense reports, showcasing your understanding of the processes involved.
✨Demonstrate Technical Proficiency
Since the role requires proficiency in Excel and accounting software, be ready to talk about your experience with these tools. You might even want to mention specific functions or features you've used that are relevant to the job.
✨Showcase Your Organisational Skills
The position demands excellent organisational skills. Prepare examples of how you've managed multiple tasks or projects simultaneously, especially in a fast-paced environment, to demonstrate your ability to prioritise effectively.
✨Communicate Clearly
Strong written and verbal communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, and think of instances where you've successfully communicated with vendors or team members to resolve issues.
