Warehouse Administrator in London

Who we are… At Odysea, we believe that slow food is the necessary antidote to the restlessness of modern life. It brings us together, feeds conversation, creates new traditions, new rituals, and new stories. For us, life revolves around the kitchen table in Greece, and we want everything we create to reflect that. It’s simple: we only sell food that we would happily share with our own family. For more than 30 years, Odysea has worked with specialist suppliers to bring the finest Greek and Mediterranean products to the UK. Every product we supply has a story or something special about it: when a producer serenades their goats with classical music or painstakingly transports their beehives by boat, you can really taste their passion and dedication in the end product – and that’s the real secret ingredient. We are an entrepreneurial and dedicated team that values our family culture and takes personal accountability for our customers’ and suppliers’ satisfaction. Our teams operate in a rapidly growing, fast-paced, highly pressurised environment where individuals are expected to deliver against tight deadlines. We want people who are passionate, energetic, innovative, and flexible to operate in our dynamic environment.

What we’re looking for… We are seeking a full time warehouse administrator to join our well-established team, supporting our Warehouse Supervisor. This person will play a crucial role in supporting the day to day running of the warehouse administration. The ideal candidate will be an organised and experienced administrator with excellent attention to detail, who enjoys working in a fast-paced environment. This person will be based in our warehouse office. It is a great opportunity for someone looking for a varied and busy administration role within an established team. This person should enjoy getting stuck in and helping at all levels. Some experience in a similar role is required. The role is based in Leyton, London (UK) and working from the office.

Your day-to-day responsibilities…

• Prepare and print packing slips and shipping labels.
• Book deliveries with customers, confirming suitable dates, times, and delivery requirements.
• Book transport through courier websites, including Royal Mail, APC, LTB, Langdons, and any other required couriers.
• Coordinate with the warehouse team to ensure timely and accurate order fulfilment.
• Support inventory audits.
• Update inventory records in the system.
• Oversee the administration of incoming shipments, ensuring all items are accounted for.
• Coordinate outbound shipments, including scheduling pickups and ensuring proper documentation.
• Maintain organised records of all warehouse transactions and documentation.
• Prepare reports on inventory status, order fulfilment, and other relevant metrics.
• Assist with administrative tasks such as filing, data entry, and correspondence.
• Liaise with the sales and customer service teams to ensure customer satisfaction.
• Communicate with the sales department about missing or short stock from customer orders.
• Ensure compliance with all health and safety regulations.
• Maintain a clean and organised work environment.
• Support with health and safety administration in the warehouse.

Requirements Your skills, attributes, and experience…

• Proven experience in administrative role, preferably in a warehouse or distribution environment.
• Excellent organisational and multitasking skills.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite and office management software.
• Ability to work independently and as part of a team.
• Pro-active problem-solving skills and attention to detail.
• Demonstrable attention to detail and problem solving skills.