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- Tasks: Be the go-to person for project documentation and ensure everything is organised and up to date.
- Company: Join a dynamic construction firm that values teamwork and innovation.
- Benefits: Competitive pay, flexible hours, and opportunities for professional growth.
- Why this job: Make a real difference in exciting projects while developing your skills in a supportive environment.
- Qualifications: Experience with Procore and MS Office, plus a passion for construction and teamwork.
- Other info: Great chance to learn and grow in a fast-paced industry.
The predicted salary is between 36000 - 60000 £ per year.
Responsibilities include but are not limited to:
- To be the central point of contact for the project team and operate in line with our information flow policy and protocols, ensuring all documentation and drawings are up to date and readily available.
- To build strong relationships with the project team and external contacts (architects, subcontractors, designers, etc).
- Provide support during the pre-construction, construction and close out phases of allocated projects.
- Coordinate all project information including drawings, specifications, technical submittals, samples, letters, minutes and other electronic information.
- To be a Procore and systems champion alongside the other members of the Group support team.
- Assist Project Manager with the production of the project H&S plan, site waste management, logistics plan, schedule of conditions, signage and implementation of the project filing system.
- Configure new projects on Procore and assign user roles to internal and external colleagues.
- Manage and enforce our document management process (Procore, external document management system, email, paperwork) for the project.
- Be the onsite Procore super-user and training contact for our projects.
- Manage Procore logins and access levels for internal and external stakeholders.
- Manage email approval workflows in line with ODGroup standards.
- Follow standard document control responsibilities – publish / supersede / status / transmit etc.
- Ensure project team adhere to internal system, protocols, and quality standards.
- Ensure all documents are carried through the correct review and approval processes.
- Ensure timely reports are provided to the Project Manager highlighting any changes/overdue approvals which could hinder progress on the project.
- Ensure the hard copy drawings, files, etc. are kept up to date with the latest revisions / information and are kept in good order on site.
- Coordinate the sample, technical submittal, and benchmark approval processes and keeping the relevant trackers updated.
- Assist in the production and issuing of the change notification register.
- Produce and issue in a project reports, meeting minutes, etc, in a timely manner.
- Manage the process of collating all subcontractor O&M manuals and ensure the approval/commenting process for this is carried out in line with programme milestones and deadlines.
- Assist in the production of the project H&S file including O&M Manuals and as-built drawings.
- Assist in the development of the completion and handover information (key schedules, registers, etc.).
- Collate QHSE and sustainability information as required by the Sustainability Manager and Quality and Compliance Manager.
Skills and experience required:
- Proficient user of Procore and MS Office suite – essential.
- Experience working in fit-out or construction.
- A team player who takes accountability for their workload and seeks to drive continuous improvement.
- Excellent verbal and written communication.
- A methodical process-driven approach, with excellent attention to detail.
- A confident, knowledgeable, and articulate personality, able to collaborate effectively with others.
Document Controller in London employer: ODGroup.
Contact Detail:
ODGroup. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and fit-out industry. Attend events, join online forums, and don’t be shy about asking for introductions. Building relationships can open doors that a CV just can't.
✨Tip Number 2
Show off your Procore skills! If you’re already familiar with Procore, make sure to highlight that in conversations. Offer to demonstrate your knowledge during interviews or networking chats. It’s a great way to stand out as a candidate who can hit the ground running.
✨Tip Number 3
Prepare for those tricky questions! Think about how you’d handle document management challenges or coordinate project information. Practise your responses so you can showcase your methodical approach and attention to detail when it counts.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing candidates who are genuinely interested in joining our team. Plus, it’s a great way to ensure your application gets into the right hands quickly.
We think you need these skills to ace Document Controller in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with Procore and MS Office, and any relevant construction or fit-out projects you've worked on. We want to see how your skills match what we're looking for!
Showcase Your Communication Skills: Since this role involves a lot of coordination and relationship-building, emphasise your verbal and written communication skills. Share examples of how you've effectively communicated with project teams or external contacts in the past.
Detail-Oriented Approach: We love a methodical approach! In your application, mention specific instances where your attention to detail made a difference in a project. This could be anything from managing documentation to ensuring compliance with quality standards.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're keen to join the StudySmarter team!
How to prepare for a job interview at ODGroup.
✨Know Your Procore Inside Out
Since the role requires you to be a Procore super-user, make sure you brush up on your Procore knowledge. Familiarise yourself with its features and functionalities, and be ready to discuss how you've used it in past projects or how you would approach using it effectively.
✨Showcase Your Communication Skills
As a Document Controller, you'll need to build strong relationships with various stakeholders. Prepare examples of how you've successfully communicated with project teams, architects, and subcontractors in the past. Highlight any challenges you faced and how you overcame them.
✨Demonstrate Your Attention to Detail
This role demands a methodical and detail-oriented approach. Be prepared to discuss specific instances where your attention to detail made a difference in a project. You could mention how you managed document control processes or ensured compliance with quality standards.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle real-life situations. Think about scenarios related to document management, project coordination, or dealing with tight deadlines. Practising your responses will help you feel more confident during the interview.
