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- Tasks: Support project teams by managing and coordinating project documentation.
- Company: Leading office interiors company in the heart of London.
- Benefits: Gain valuable experience in a dynamic environment with growth opportunities.
- Why this job: Be part of innovative projects and enhance your organisational skills.
- Qualifications: Experience in admin roles, strong IT skills, and attention to detail.
- Other info: Join a collaborative team and learn from industry experts.
The predicted salary is between 30000 - 40000 £ per year.
ODGroup is a leading office interiors company based in the City of London, with a dual focus on both traditional construction and design and build. We have firmly established our brand due to excellent service and a commitment to ongoing innovation and are on track for another successful year.
Role Purpose
To support the Document Controller and wider project teams with the management, coordination and control of project documentation. The role ensures that drawings, specifications, technical submissions and project records are correctly uploaded, distributed, reviewed, tracked and archived throughout the project lifecycle.
Key Responsibilities
- Document Management
- Assist with maintaining the document control system across all projects, ensuring compliance with ODGroup standards.
- Upload, organise and distribute drawings, RFI responses, schedules, and technical documents using project management platforms (e.g., Aconex, Asite, Procore, Viewpoint, or similar).
- Ensure that the latest revisions of documents are available to all stakeholders.
- Support the creation and maintenance of document registers, ensuring accuracy and up-to-date information.
- Project Support
- Issue documents to subcontractors, consultants, and clients following project-specific protocols.
- Support the tracking and chasing of outstanding information, drawing approvals and technical submissions.
- Assist with collation of O&M manuals, handover documentation and project close-out material.
- Quality & Compliance
- Ensure all documents meet formatting and naming protocols set by ODGroup and client requirements.
- Maintain accurate audit trails of all uploaded/issued documents.
- Support internal QA processes to ensure all project information is stored correctly and consistently.
- Administrative Duties
- Provide general administrative support to project teams, including filing, data entry and document preparation.
- Assist with generating reports, trackers, and summaries for internal and client use.
- Attend project meetings where required and support with minute-taking and action logs.
Skills & Experience Required
Essential
- Experience in an administrative or project support role (construction or fit-out preferred).
- Strong IT and organisational skills with high attention to detail.
- Ability to manage and prioritise multiple tasks in a fast-paced environment.
- Good understanding of file structures, version control and document handling.
- Excellent communication skills, both verbal and written.
Desirable
- Previous experience as Project Administration or Assistant Document Controller.
- Familiarity with common document management systems used in the construction industry (e.g., Procore, Aconex, Asite, Viewpoint etc.).
- Experience working within commercial fit-out or interiors projects.
- Knowledge of ISO quality management standards.
Personal Attributes
- Highly organised and methodical approach to work.
- Willingness to learn.
- Team player with a proactive attitude.
- Strong understanding of ownership, accountability and confidentiality.
- Ability to work collaboratively with multiple stakeholders across the business.
Assistant Document Controller in London employer: ODGroup.
Contact Detail:
ODGroup. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Document Controller in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching ODGroup and understanding their projects. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute.
✨Tip Number 3
Practice your communication skills! Whether it’s answering common interview questions or discussing your experience, being clear and confident will help you stand out from the crowd.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at ODGroup.
We think you need these skills to ace Assistant Document Controller in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Assistant Document Controller role. Highlight your experience in document management and any relevant software you've used, like Procore or Aconex. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a great fit. Don’t forget to mention your organisational skills and attention to detail – they’re key for us!
Show Off Your Communication Skills: Since communication is crucial in this role, make sure your written application reflects your ability to convey information clearly. Use concise language and check for any typos or errors. We appreciate a polished application!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive – just what we like to see!
How to prepare for a job interview at ODGroup.
✨Know Your Document Management Systems
Familiarise yourself with the document management systems mentioned in the job description, like Aconex or Procore. Be ready to discuss any experience you have with these platforms and how you've used them to manage project documentation effectively.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational skills and attention to detail. Think of specific instances where you successfully managed multiple tasks or maintained accurate records, as this will demonstrate your ability to thrive in a fast-paced environment.
✨Communicate Clearly and Confidently
Practice articulating your thoughts clearly, especially when discussing your previous experiences. Good communication is key for this role, so be prepared to explain how you’ve collaborated with teams and handled document distribution in past projects.
✨Understand Quality and Compliance Standards
Brush up on ISO quality management standards and the importance of compliance in document control. Being able to discuss how you ensure documents meet required protocols will show that you understand the critical nature of this role.