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- Tasks: Be the go-to person for project documentation and ensure everything is organised and up to date.
- Company: Join a dynamic construction firm that values teamwork and innovation.
- Benefits: Competitive pay, flexible hours, and opportunities for professional growth.
- Why this job: Make a real difference in exciting projects while developing your skills.
- Qualifications: Experience with Procore and MS Office, plus a passion for construction.
- Other info: Collaborative environment with a focus on continuous improvement and career advancement.
The predicted salary is between 36000 - 60000 £ per year.
Responsibilities include but are not limited to:
- To be the central point of contact for the project team and operate in line with our information flow policy and protocols, ensuring all documentation and drawings are up to date and readily available.
- To build strong relationships with the project team and external contacts (architects, subcontractors, designers, etc).
- Provide support during the pre-construction, construction and close out phases of allocated projects.
- Coordinate all project information including drawings, specifications, technical submittals, samples, letters, minutes and other electronic information.
- To be a Procore and systems champion alongside the other members of the Group support team.
- Assist Project Manager with the production of the project H&S plan, site waste management, logistics plan, schedule of conditions, signage and implementation of the project filing system.
- Configure new projects on Procore and assign user roles to internal and external colleagues.
- Manage and enforce our document management process (Procore, external document management system, email, paperwork) for the project.
- Be the onsite Procore super-user and training contact for our projects.
- Manage Procore logins and access levels for internal and external stakeholders.
- Manage email approval workflows in line with ODGroup standards.
- Follow standard document control responsibilities – publish / supersede / status / transmit etc.
- Ensure project team adhere to internal system, protocols, and quality standards.
- Ensure all documents are carried through the correct review and approval processes.
- Ensure timely reports are provided to the Project Manager highlighting any changes/overdue approvals which could hinder progress on the project.
- Ensure the hard copy drawings, files, etc. are kept up to date with the latest revisions / information and are kept in good order on site.
- Coordinate the sample, technical submittal, and benchmark approval processes and keeping the relevant trackers updated.
- Assist in the production and issuing of the change notification register.
- Produce and issue in a project reports, meeting minutes, etc, in a timely manner.
- Manage the process of collating all subcontractor O&M manuals and ensure the approval/commenting process for this is carried out in line with programme milestones and deadlines.
- Assist in the production of the project H&S file including O&M Manuals and as-built drawings.
- Assist in the development of the completion and handover information (key schedules, registers, etc.).
- Collate QHSE and sustainability information as required by the Sustainability Manager and Quality and Compliance Manager.
Skills and experience required:
- Proficient user of Procore and MS Office suite – essential.
- Experience working in fit-out or construction.
- A team player who takes accountability for their workload and seeks to drive continuous improvement.
- Excellent verbal and written communication.
- A methodical process-driven approach, with excellent attention to detail.
- A confident, knowledgeable, and articulate personality, able to collaborate effectively with others.
Document Controller in City of London employer: ODGroup.
Contact Detail:
ODGroup. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and fit-out industry. Attend events, join online forums, and don’t be shy about asking for introductions. Building relationships can open doors that applications alone can't.
✨Tip Number 2
Show off your skills! If you’re proficient in Procore and MS Office, make sure to highlight that in conversations. Bring examples of how you've used these tools effectively in past projects to showcase your expertise.
✨Tip Number 3
Be proactive! Don’t wait for job openings to be posted. Reach out directly to companies you admire, like us at StudySmarter, and express your interest in potential roles. A little initiative can go a long way!
✨Tip Number 4
Prepare for interviews by practising common questions related to document control and project management. Think about specific examples from your experience that demonstrate your attention to detail and teamwork skills. We want to see how you can contribute to our projects!
We think you need these skills to ace Document Controller in City of London
Some tips for your application 🫡
Show Off Your Skills: Make sure to highlight your experience with Procore and MS Office in your application. We want to see how you've used these tools in past projects, so don’t hold back!
Tailor Your Application: Take a moment to customise your CV and cover letter for the Document Controller role. Use keywords from the job description to show us you’re the perfect fit for our team.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your communication is easy to read and understand.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at ODGroup.
✨Know Your Tools
Make sure you’re well-versed in Procore and the MS Office suite. Brush up on how these tools are used in document control, as you’ll likely be asked about your experience with them during the interview.
✨Showcase Your Communication Skills
Since this role involves liaising with various stakeholders, prepare examples of how you've effectively communicated in past projects. Highlight any experiences where you built strong relationships with team members or external contacts.
✨Be Process-Driven
Demonstrate your methodical approach to document management. Be ready to discuss how you ensure that all documentation is up to date and follows the correct review and approval processes.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills. Think of scenarios where you had to manage tight deadlines or coordinate multiple documents, and be prepared to explain how you handled those situations.
