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- Tasks: Support project teams by managing and coordinating project documentation.
- Company: Leading office interiors company in the heart of London.
- Benefits: Gain valuable experience in a dynamic environment with growth opportunities.
- Why this job: Be part of innovative projects and enhance your organisational skills.
- Qualifications: Experience in admin roles, strong IT skills, and attention to detail.
- Other info: Join a collaborative team and learn from industry experts.
The predicted salary is between 30000 - 40000 £ per year.
ODGroup is a leading office interiors company based in the City of London, with a dual focus on both traditional construction and design and build. We have firmly established our brand due to excellent service and a commitment to ongoing innovation and are on track for another successful year.
Role Purpose
To support the Document Controller and wider project teams with the management, coordination and control of project documentation. The role ensures that drawings, specifications, technical submissions and project records are correctly uploaded, distributed, reviewed, tracked and archived throughout the project lifecycle.
Key Responsibilities
- Document Management
- Assist with maintaining the document control system across all projects, ensuring compliance with ODGroup standards.
- Upload, organise and distribute drawings, RFI responses, schedules, and technical documents using project management platforms (e.g., Aconex, Asite, Procore, Viewpoint, or similar).
- Ensure that the latest revisions of documents are available to all stakeholders.
- Support the creation and maintenance of document registers, ensuring accuracy and up-to-date information.
- Project Support
- Issue documents to subcontractors, consultants, and clients following project-specific protocols.
- Support the tracking and chasing of outstanding information, drawing approvals and technical submissions.
- Assist with collation of O&M manuals, handover documentation and project close-out material.
- Quality & Compliance
- Ensure all documents meet formatting and naming protocols set by ODGroup and client requirements.
- Maintain accurate audit trails of all uploaded/issued documents.
- Support internal QA processes to ensure all project information is stored correctly and consistently.
- Administrative Duties
- Provide general administrative support to project teams, including filing, data entry and document preparation.
- Assist with generating reports, trackers, and summaries for internal and client use.
- Attend project meetings where required and support with minute-taking and action logs.
Skills & Experience Required
Essential
- Experience in an administrative or project support role (construction or fit-out preferred).
- Strong IT and organisational skills with high attention to detail.
- Ability to manage and prioritise multiple tasks in a fast-paced environment.
- Good understanding of file structures, version control and document handling.
- Excellent communication skills, both verbal and written.
Desirable
- Previous experience as Project Administration or Assistant Document Controller.
- Familiarity with common document management systems used in the construction industry (e.g., Procore, Aconex, Asite, Viewpoint etc.).
- Experience working within commercial fit-out or interiors projects.
- Knowledge of ISO quality management standards.
Personal Attributes
- Highly organised and methodical approach to work.
- Willingness to learn.
- Team player with a proactive attitude.
- Strong understanding of ownership, accountability and confidentiality.
- Ability to work collaboratively with multiple stakeholders across the business.
Assistant Document Controller in City of London employer: ODGroup.
Contact Detail:
ODGroup. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Document Controller in City of London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching ODGroup and understanding their projects. Show us that you’re genuinely interested in our work and how you can contribute to our success.
✨Tip Number 3
Practice your responses to common interview questions. We want to see your personality shine through, so be ready to share your experiences and how they relate to the role of Assistant Document Controller.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re serious about joining the team.
We think you need these skills to ace Assistant Document Controller in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Assistant Document Controller role. Highlight your experience in document management and any relevant software you've used, like Procore or Aconex. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your previous experience makes you a great fit. Keep it concise but engaging – we love a bit of personality!
Show Off Your Attention to Detail: Since this role requires a keen eye for detail, make sure your application is free from typos and errors. Double-check your formatting and ensure everything is neat and tidy. It shows us you care about quality!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at ODGroup.
✨Know Your Document Management Systems
Familiarise yourself with the document management systems mentioned in the job description, like Aconex or Procore. Be ready to discuss any experience you have with these platforms and how you've used them to manage project documentation effectively.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational skills and attention to detail. Think of specific instances where you successfully managed multiple tasks or maintained accurate records, as this will demonstrate your fit for the role.
✨Communicate Clearly
Since excellent communication is key, practice articulating your thoughts clearly and concisely. You might be asked to explain complex processes, so being able to communicate effectively will set you apart from other candidates.
✨Be Ready to Discuss Compliance and Quality Assurance
Brush up on ISO quality management standards and be prepared to discuss how you ensure compliance in your work. Showing that you understand the importance of quality control in document management will resonate well with the interviewers.