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- Tasks: Lead and coordinate exciting events, from private dinners to large-scale gatherings.
- Company: Join Oddity Events, an award-winning agency delivering impactful events globally.
- Benefits: Enjoy a competitive salary, 31 days holiday, hybrid working, and a discretionary Christmas bonus.
- Why this job: Be part of a dynamic team making a difference for global charities and businesses.
- Qualifications: Two years of event management experience and strong communication skills are essential.
- Other info: Flexible working environment with opportunities for travel and professional growth.
The predicted salary is between 24000 - 30000 £ per year.
Are you a passionate events professional looking for your next role? Do you have two years of experience in an event management role and want to try your hand at agency life? Do you thrive in a fast-paced environment? Then this job could be for you!
Contract type: Permanent, full-time
Compensation: £28,000 - £30,000 per annum salary (based on experience)
Holiday: 31 days holiday (including public holidays)
Bonus: Discretionary Christmas bonus
Working hours: Full time, 37.5 hours per week. Overtime may be required from time to time, including early starts and late evenings, when events occur. Domestic and overseas travel may be required from time to time. Weekend work and overtime will be compensated as time off in lieu.
Location: Soho/Tottenham Court Road, Central London
The company: Oddity Events & Marketing is an award-winning event management agency based in Central London, but delivering events all over the world. We are a small but dynamic team, and our clients include global charities, NGOs, and corporate businesses.
Purpose of the role: This is a mid-level role for an organised, proactive and dynamic person, with strong communication and time management skills. You must have a minimum of two years of experience in an events role and be able to lead the delivery of small-scale events such as private dinners, webinars, Parliamentary events and drinks receptions. You will also be required to support the Events Manager with the delivery of large-scale events, taking ownership of project workstreams.
Key responsibilities:
- Lead the Project Executive(s) to guarantee the successful delivery of events for our clients
- Oversee the output of the Project Executive(s) on their owned projects, ensuring the work is efficient and streamlined
- Report to the Events Manager with progress updates and risks for each project or workstream you own
- Support with marketing initiatives and new business activity for the agency
- Lead and contribute to internal and external meetings with clients, delivery partners and suppliers
- Manage budgets of various scales with accuracy and a commercial approach
General duties:
- Lead on day-to-day planning of events and client projects, producing and monitoring project plans, delegating tasks and overseeing the work of the Project Executive(s).
- Attend and facilitate client meetings, ensuring timely follow-up
- Monitor communications to and from clients, being responsive and proactive
- Provide ad-hoc support as required by the wider team
- Support on new business, including proposal writing and concept development
- Represent the agency at industry events
Essential skills, knowledge and experience:
- At least two years of experience in an events role is essential
- Excellent Microsoft Word, Excel and Outlook skills
- Knowledge of Instagram and LinkedIn
- Excellent spoken and written English
- Highly organised with good time management skills
- Attention to detail is essential within this role
- Ability to work with and without supervision
- Proactive with suggesting solutions and offering support
- Comfortable to work remotely but communicate effectively about their progress on assignments, workload and priorities
- Flexibility and willingness to go above and beyond when required
Further skills, not necessary but an advantage:
- Experience of working in an events agency
- Knowledge or experience in using Slack, MailChimp and Zkipster
- Knowledge of UK venues
- Experience of using a CRM system
Oddity culture:
- Honesty: Be transparent and honest every day. Ensure your team is updated with the progress on your tasks and assignments.
- Personality: Always be your most authentic self. Bring big, creative ideas to the table.
- Inclusivity: Oddity does not tolerate discrimination of any form.
- Purpose: As a small agency, we have to be efficient and purposeful.
Project Coordinator (Events) employer: Oddity Events & Marketing
Contact Detail:
Oddity Events & Marketing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator (Events)
✨Tip Number 1
Network with professionals in the events industry, especially those who have experience working in agencies. Attend industry events or webinars to meet potential colleagues and learn about their experiences at agencies like Oddity Events.
✨Tip Number 2
Familiarise yourself with the specific types of events that Oddity Events manages. Research their past projects and clients to understand their style and approach, which will help you tailor your conversations during interviews.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock project plan for a hypothetical event. This will showcase your ability to manage multiple tasks and communicate effectively, which are key skills for the Project Coordinator role.
✨Tip Number 4
Be proactive in your communication. Reach out to current or former employees of Oddity Events on LinkedIn to ask about their experiences and any tips they might have for applying. This can give you valuable insights and potentially a referral.
We think you need these skills to ace Project Coordinator (Events)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in event management. Focus on specific roles and responsibilities that align with the job description, especially your ability to lead projects and manage budgets.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for events and your proactive approach. Mention your two years of experience and how it has prepared you for the fast-paced environment at Oddity Events & Marketing.
Highlight Key Skills: Emphasise your organisational skills, attention to detail, and proficiency in Microsoft Office. If you have experience with tools like Slack or MailChimp, be sure to mention that as well.
Follow Application Instructions: Since applications should be sent via email, ensure you send your CV to the specified address before the deadline. Double-check that your email is professional and includes a brief introduction about yourself.
How to prepare for a job interview at Oddity Events & Marketing
✨Showcase Your Event Management Experience
Make sure to highlight your two years of experience in event management during the interview. Be prepared to discuss specific events you've coordinated, the challenges you faced, and how you overcame them. This will demonstrate your capability and readiness for the role.
✨Demonstrate Strong Communication Skills
Since the role requires excellent communication, practice articulating your thoughts clearly and confidently. Prepare examples of how you've effectively communicated with clients, team members, and suppliers in past roles. This will show that you can handle the dynamic nature of agency life.
✨Be Proactive and Solution-Oriented
The company values proactivity, so come prepared with ideas or suggestions related to their current projects or industry trends. This will reflect your enthusiasm for the role and your ability to think critically about potential challenges and solutions.
✨Align with Company Values
Familiarise yourself with Oddity's brand values such as honesty, inclusivity, and purpose. During the interview, express how your personal values align with theirs and provide examples of how you've embodied these principles in your previous work.
