At a Glance
- Tasks: Support a high-profile partner with diary management, billing, and document production.
- Company: Leading London law firm with a collaborative and supportive culture.
- Benefits: Competitive salary, bonus, hybrid working, and modern office environment.
- Other info: Join a sociable PA team with no individual billing targets for lawyers.
- Why this job: Gain senior-level experience in a dynamic legal team and make a real impact.
- Qualifications: 5-8 years as a Legal PA with strong document production and billing skills.
The predicted salary is between 48000 - 48000 £ per year.
A leading London law firm is looking to recruit an experienced Senior Legal Personal Assistant into its highly regarded Commercial IP / IT / Data Protection team. This is a senior-level opportunity supporting a very high-profile partner (former Managing Partner level), with responsibility spanning diary and inbox management, billing, document production, and business development support.
The Role:
- Full diary and inbox management, including proactive prioritisation and triage
- Acting as gatekeeper for a senior partner with a demanding and fast-paced workload
- Complex international travel arrangements and itinerary coordination
- Producing, formatting, and proofreading high-quality legal documents
- Managing prebills, e-billing processes, WIP tracking, and invoice administration
- Supporting billing accuracy and liaising with finance and credit control teams
- Updating CRM systems and recording BD activity (meetings, pitches, events, etc.)
- Assisting with pitch documents, credentials, and marketing materials
- Coordinating client events, meetings, and business development activity
- Providing wider support to associates and team members as required
- Maintaining accurate electronic files and case management systems
About You:
- Minimum 5-8 years’ experience as a Legal PA supporting senior partners
- Strong experience in diary and inbox management at partner level
- Proven exposure to legal billing processes (prebills and/or e-billing essential)
- Excellent document production skills (Word, PowerPoint, Excel)
- Highly proactive with a strong anticipatory working style
- Confident managing competing priorities in a fast-paced environment
- Strong communication skills and professional client-facing approach
- Experience within IP, IT, commercial or data protection teams advantageous
- Exposure to CRM systems (e.g. InterAction) and BD processes desirable
- Experience in Macfarlanes, Magic Circle, Silver Circle or leading US firms preferred
Why Apply?
- Senior-level exposure supporting a high-profile former Managing Partner
- Broad and varied role across PA, billing, BD, and document production
- Direct partner allocation (not a pooled system)
- Strong collaborative and sociable PA team environment
- No individual billing targets for lawyers, with a supportive culture
- Hybrid working with strong office collaboration (approx. 3 days per week)
- Competitive salary (~£48,000) plus firmwide bonus (3-6%) and benefits
- Modern working environment with an office move to St Paul’s
Apply now or message me for a confidential discussion.
Senior Legal PA employer: Oculus Legal Group
Join a prestigious London law firm that values its employees through a supportive and collaborative work culture, offering senior-level exposure to high-profile partners. With a competitive salary, hybrid working arrangements, and no individual billing targets for lawyers, this role provides ample opportunities for professional growth and development in a dynamic environment. Experience the benefits of working in a modern office near St Paul’s, where your contributions are recognised and rewarded.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Legal PA
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, especially those who might know someone at the firm you're eyeing. A friendly chat can sometimes lead to insider info or even a referral!
✨Tip Number 2
Prepare for the interview by researching the firm and its key players. Knowing about their recent cases or initiatives can help you stand out. Plus, it shows you're genuinely interested in the role and the team you'll be supporting.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want you to sound confident and authentic, not like you're reading from a script. Mock interviews with friends can really help!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you on their radar as they make their decision.
We think you need these skills to ace Senior Legal PA
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Legal PA role. Highlight your experience in diary and inbox management, as well as your exposure to legal billing processes. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Commercial IP / IT / Data Protection team. Share specific examples of your past experiences that relate to the responsibilities listed in the job description.
Showcase Your Document Production Skills:Since document production is key for this role, make sure to mention your proficiency in Word, PowerPoint, and Excel. If you have any examples of high-quality legal documents you've produced, feel free to include them or mention them in your application.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Oculus Legal Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Legal PA. Familiarise yourself with diary management, billing processes, and document production. This will help you confidently discuss how your experience aligns with the role.
✨Showcase Your Proactive Nature
During the interview, highlight examples where you've anticipated needs or solved problems before they arose. This is crucial for supporting a high-profile partner, so share specific instances that demonstrate your proactive approach in a fast-paced environment.
✨Prepare for Technical Questions
Expect questions about legal billing processes and document production tools. Brush up on your knowledge of e-billing and CRM systems like InterAction. Being able to discuss these topics will show you're well-prepared and knowledgeable about the industry.
✨Demonstrate Strong Communication Skills
As a Senior Legal PA, you'll need to communicate effectively with clients and team members. Practice articulating your thoughts clearly and professionally. Consider role-playing common interview scenarios to boost your confidence in conveying your client-facing approach.
