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For Companies At a Glance
- Tasks: Join our Private Client team, assisting with wills, probate, and estate planning.
- Company: A respected law firm with a strong reputation in legal services.
- Benefits: Enjoy a supportive work environment and competitive salary based on experience.
- Why this job: Make a real impact by helping clients through sensitive legal matters in a collaborative team.
- Qualifications: Strong communication skills, attention to detail, and a proactive attitude are essential.
- Other info: Opportunity to work across two offices and gain valuable legal experience.
The predicted salary is between 30000 - 42000 £ per year.
Overview
A respected and well-established law firm is seeking a Legal Assistant to join its busy Private Client team, working across its Bexleyheath and Petts Wood offices. This is a great opportunity for someone with strong administrative skills and a genuine interest in supporting clients through sensitive and important legal matters such as wills, probate, and estate planning.
Responsibilities
Responsibilities include:
- Handle incoming and outgoing telephone calls professionally, including arranging appointments, liaising with third parties, and providing client updates.
- Open, maintain, and close electronic files in line with firm procedures.
- Prepare and send invoices accurately.
- Draft letters and legal documents under supervision.
- Record time spent on matters using the electronic case management system.
- Manage key dates and deadlines within the case management system.
- Maintain well-organised electronic files and carry out general administrative tasks (e.g., scanning, photocopying).
- Respond promptly to incoming calls as part of a shared telephone rota.
- Greet clients and assist with front-desk responsibilities when required.
- Provide ad hoc support to fee earners, including those in other departments, based on business needs.
- Comply with all internal policies and procedures.
What we need from you
- Excellent verbal and written communication skills.
- High attention to detail and strong organisational ability.
- Confident in managing a varied workload and meeting deadlines.
- Friendly and professional client service skills.
- A proactive, enthusiastic team player with a focus on quality.
- Strong IT proficiency and ability to learn new systems.
- Calm and empathetic approach, especially when dealing with sensitive client matters.
- Reliable, accountable, and eager to contribute to a collaborative team environment.
Perks
- Salary dependant on experience
- Respected and well-established law firm
- Supportive working environment
How to apply
If you\’re interested, then hit that apply button or reach out to Niamh Nolan directly on Niamh.nolan@oculuslegalgroup.com
Seniority level
- Not Applicable
Employment type
- Full-time
Job function
- Legal and Administrative
Industries
- Legal Services
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Private Client Legal Assistant employer: Oculus Legal Group
Contact Detail:
Oculus Legal Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Private Client Legal Assistant
✨Tip Number 1
Familiarise yourself with the specific legal terminology related to private client work, such as wills, probate, and estate planning. This knowledge will not only help you in interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Practice your communication skills by engaging in mock conversations or role-playing scenarios that involve handling sensitive client matters. This will prepare you for the empathetic approach required in this position.
✨Tip Number 3
Get comfortable with electronic case management systems by exploring online tutorials or resources. Being proficient in these systems will show your readiness to manage files and deadlines effectively.
✨Tip Number 4
Network with professionals in the legal field, especially those who work in private client services. Attend relevant events or join online forums to gain insights and potentially get referrals for the position.
We think you need these skills to ace Private Client Legal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Private Client Legal Assistant. Emphasise your administrative skills, attention to detail, and any previous experience in legal settings.
Craft a Compelling Cover Letter: Write a cover letter that showcases your genuine interest in supporting clients through sensitive legal matters. Mention specific examples of how your skills and experiences make you a great fit for the role.
Highlight Communication Skills: Since excellent verbal and written communication skills are crucial for this position, provide examples in your application that demonstrate your ability to communicate effectively, especially in a client-facing environment.
Showcase IT Proficiency: Mention your strong IT skills and any experience with electronic case management systems. If you've learned new systems quickly in the past, include that as it shows your adaptability and eagerness to learn.
How to prepare for a job interview at Oculus Legal Group
✨Showcase Your Communication Skills
As a Private Client Legal Assistant, excellent verbal and written communication is crucial. Be prepared to demonstrate your ability to communicate clearly and professionally during the interview. You might even want to share examples of how you've effectively communicated with clients or colleagues in the past.
✨Highlight Your Organisational Skills
Given the nature of the role, strong organisational abilities are essential. Discuss specific methods or tools you use to stay organised, especially when managing multiple tasks or deadlines. This will show that you can handle the varied workload expected in this position.
✨Demonstrate Empathy and Professionalism
Since you'll be dealing with sensitive client matters, it's important to convey a calm and empathetic approach. Prepare to discuss scenarios where you've had to handle delicate situations with care, showcasing your ability to provide friendly and professional service.
✨Familiarise Yourself with Legal Terminology
Understanding basic legal terminology related to wills, probate, and estate planning can set you apart from other candidates. Brush up on relevant terms and concepts before the interview, so you can confidently engage in discussions about the role and its responsibilities.
