At a Glance
- Tasks: Support a high-profile partner with diary management, billing, and document production.
- Company: Leading London law firm with a collaborative and supportive culture.
- Benefits: Competitive salary, bonus, hybrid working, and a modern office environment.
- Other info: Join a sociable PA team with excellent career growth opportunities.
- Why this job: Gain senior-level experience in a dynamic legal team and make a real impact.
- Qualifications: 5-8 years as a Legal PA with strong document production and billing skills.
The predicted salary is between 48000 - 48000 £ per year.
A leading London law firm is looking to recruit an experienced Legal Personal Assistant into its highly regarded Commercial IP / IT / Data Protection team. This is a senior-level opportunity supporting a very high-profile partner (former Managing Partner level), with responsibility spanning diary and inbox management, billing, document production, and business development support.
The Role:
- Full diary and inbox management, including proactive prioritisation and triage
- Acting as gatekeeper for a senior partner with a demanding and fast-paced workload
- Complex international travel arrangements and itinerary coordination
- Producing, formatting, and proofreading high-quality legal documents
- Managing prebills, e-billing processes, WIP tracking, and invoice administration
- Supporting billing accuracy and liaising with finance and credit control teams
- Updating CRM systems and recording BD activity (meetings, pitches, events, etc.)
- Assisting with pitch documents, credentials, and marketing materials
- Coordinating client events, meetings, and business development activity
- Providing wider support to associates and team members as required
- Maintaining accurate electronic files and case management systems
About You:
- Minimum 5-8 years’ experience as a Legal PA supporting senior partners
- Strong experience in diary and inbox management at partner level
- Proven exposure to legal billing processes (prebills and/or e-billing essential)
- Excellent document production skills (Word, PowerPoint, Excel)
- Highly proactive with a strong anticipatory working style
- Confident managing competing priorities in a fast-paced environment
- Strong communication skills and professional client-facing approach
- Experience within IP, IT, commercial or data protection teams advantageous
- Exposure to CRM systems (e.g. InterAction) and BD processes desirable
- Experience in Macfarlanes, Magic Circle, Silver Circle or leading US firms preferred
Why Apply?
- Senior-level exposure supporting a high-profile former Managing Partner
- Broad and varied role across PA, billing, BD, and document production
- Direct partner allocation (not a pooled system)
- Strong collaborative and sociable PA team environment
- No individual billing targets for lawyers, with a supportive culture
- Hybrid working with strong office collaboration (approx. 3 days per week)
- Competitive salary (~£48,000) plus firmwide bonus (3-6%) and benefits
- Modern working environment with an office move to St Paul’s
Apply now or message me for a confidential discussion.
Legal Personal Assistant in London employer: Oculus Legal Group
Join a prestigious London law firm that values its employees through a supportive and collaborative work culture, offering senior-level exposure to high-profile partners. With a competitive salary, hybrid working arrangements, and no individual billing targets for lawyers, this role provides ample opportunities for professional growth and development in a dynamic environment. Experience the benefits of working in a modern office near St Paul’s, where your contributions are recognised and rewarded.
StudySmarter Expert Advice🤫
We think this is how you could land Legal Personal Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, especially those who might know someone at the firm you're eyeing. A friendly chat can sometimes lead to insider info or even a referral.
✨Tip Number 2
Prepare for the interview by researching the firm and its key players. Knowing about their recent cases or initiatives can help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want you to sound confident and authentic, so don’t just memorise answers—make them your own!
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple gesture that shows your appreciation and keeps you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Legal Personal Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Legal Personal Assistant role. Highlight your experience in diary management, billing processes, and document production. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Commercial IP / IT / Data Protection team. Share specific examples of your past experiences that relate to the job description.
Show Off Your Proactive Nature:In your application, emphasise your proactive approach and ability to manage competing priorities. We love candidates who can anticipate needs and keep things running smoothly, especially in a fast-paced environment like ours.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can't wait to hear from you!
How to prepare for a job interview at Oculus Legal Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Personal Assistant. Familiarise yourself with diary management, billing processes, and document production. This will help you confidently discuss how your experience aligns with the role.
✨Showcase Your Proactive Nature
During the interview, highlight examples of how you've anticipated needs in previous roles. Discuss specific instances where your proactive approach made a difference, especially in managing competing priorities or supporting senior partners.
✨Demonstrate Strong Communication Skills
As a Legal PA, communication is key. Be prepared to discuss how you've effectively liaised with clients, finance teams, and other stakeholders. Use clear examples to illustrate your professional client-facing approach and how it has benefited your previous employers.
✨Familiarise Yourself with Relevant Tools
Make sure you're up to speed with the tools mentioned in the job description, like CRM systems and e-billing processes. If you have experience with specific software, be ready to talk about it. This shows that you're not only qualified but also tech-savvy and ready to hit the ground running.
