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- Tasks: Lead Legal Aid billing operations and manage a dedicated team to ensure accuracy and compliance.
- Company: Established London law firm with a supportive and collaborative culture.
- Benefits: Competitive salary, hybrid work model, and ongoing professional development.
- Why this job: Make a real impact in legal billing while developing your leadership skills.
- Qualifications: 5+ years in Legal Aid billing and proven team management experience.
- Other info: Friendly environment with opportunities for career growth and training.
The predicted salary is between 60000 - 65000 £ per year.
Billing Manager – Legal Aid Billing Operations
Hybrid: 1 day per week working from home (after successful completion of probation)
An established London law firm is seeking an experienced Costing & Billing Team Manager to lead their Legal Aid billing operations. This key role oversees all aspects of Legal Aid billing, including CCMS, Legal Help, high-cost case plans, and civil claim uploads, ensuring accuracy, compliance, and timely submissions to the Legal Aid Agency (LAA).
You’ll manage a small, dedicated team of billing officers and administrators, working closely with fee earners and finance colleagues to streamline processes and support the firm’s operational and financial goals.
Key Responsibilities
- Oversee preparation, submission, and reconciliation of Legal Aid bills.
- Manage billing for both controlled and certificated work, including CCMS submissions, CRM6s, and high-cost case plans.
- Liaise with the Legal Aid Agency regarding claims, appeals, rejections, and audits.
- Ensure billing is accurate, compliant, and submitted within LAA deadlines.
- Advise and support fee earners and support staff on all Legal Aid costs matters.
- Provide training and guidance to legal teams on billing processes and best practice.
- Lead, supervise, and support the billing team, including setting objectives and managing workloads.
- Deliver training and ongoing development to maintain high standards.
- Review and enhance internal processes to improve efficiency and turnaround times.
Compliance & Reporting
- Maintain accurate billing records and ensure compliance with all audit and regulatory requirements.
- Support preparation for LAA contract audits, file reviews, and peer reviews.
- Monitor billing KPIs and prepare regular management reports.
- Work closely with the finance team on cash flow forecasting and reconciliation.
Person Specification
- In-depth knowledge of Legal Aid Agency billing, including CCMS, high-cost case claims, Legal Help, and inter partes bills.
- Minimum 5 years’ experience in Legal Aid billing and costs negotiation.
- Proven leadership and team management experience.
- Excellent attention to detail, organisation, and ability to meet deadlines under pressure.
- Strong communication and problem-solving skills.
- Experience using legal case management systems (e.g. Legal Aid Agency Portal, CostMaster, Tikit).
- Previous experience managing a billing or finance team within a law firm.
- Knowledge of Legal Aid contract compliance and audit preparation.
- Proficiency with Excel and reporting tools.
- Law degree advantageous but not essential.
Why Join
- Competitive salary of £60,000 – £65,000.
- 1 day per week working from home (after probation).
- Ongoing professional development and training.
- Supportive, collaborative, and friendly working environment.
If you\’re interested, then hit that apply button or reach out to Niamh Nolan directly on Niamh.nolan@oculuslegalgroup.com
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Costing & Billing Team Manager employer: Oculus Legal Group
Contact Detail:
Oculus Legal Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Costing & Billing Team Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Costing & Billing Team Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of Legal Aid billing processes. Be ready to discuss your experience with CCMS, high-cost case plans, and how you've led teams in the past. Show them you’re the perfect fit for their operations!
✨Tip Number 3
Don’t just apply anywhere; focus on firms that align with your values and career goals. Check out our website for opportunities that match your skills and interests, and make sure to tailor your approach to each firm’s culture.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. Mention something specific from your conversation to show your genuine interest in the role and the firm.
We think you need these skills to ace Costing & Billing Team Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Costing & Billing Team Manager role. Highlight your experience with Legal Aid billing, CCMS, and team management. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the job description and show us your passion for Legal Aid billing.
Showcase Your Leadership Skills: Since this role involves managing a team, make sure to highlight your leadership experience. Share examples of how you've successfully led teams in the past and improved processes. We love seeing proactive problem solvers!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Don’t miss out on this opportunity!
How to prepare for a job interview at Oculus Legal Group
✨Know Your Legal Aid Inside Out
Make sure you brush up on your knowledge of Legal Aid billing, especially CCMS and high-cost case plans. Familiarise yourself with the latest regulations and compliance requirements, as this will show that you're not just experienced but also up-to-date with industry standards.
✨Showcase Your Leadership Skills
Since this role involves managing a team, be prepared to discuss your leadership style and past experiences. Think of specific examples where you've successfully led a team or improved processes, and be ready to explain how you can bring that same energy to their billing operations.
✨Prepare for Scenario Questions
Expect questions that put you in hypothetical situations related to billing challenges or team management. Practise how you would handle issues like compliance audits or tight deadlines, as this will demonstrate your problem-solving skills and ability to think on your feet.
✨Engage with the Interviewers
Don’t forget that interviews are a two-way street! Prepare thoughtful questions about the firm’s current billing processes or team dynamics. This shows your genuine interest in the role and helps you assess if the company culture aligns with your values.
