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- Tasks: Lead the Costing & Billing team and manage Legal Aid billing operations.
- Company: Established London law firm with a supportive and collaborative culture.
- Benefits: Competitive salary, hybrid work model, and ongoing professional development.
- Why this job: Make a real impact in legal billing while leading a dedicated team.
- Qualifications: 5+ years in Legal Aid billing and proven leadership experience required.
- Other info: Join a friendly environment with opportunities for career growth.
The predicted salary is between 60000 - 65000 £ per year.
Job Description
Costing & Billing Team Manager – London
Salary: £60,000 – £65,000 per annum
Hybrid: 1 day per week working from home (after successful completion of probation)
An established London law firm is seeking an experienced Costing & Billing Team Manager to lead their Legal Aid billing operations. This key role oversees all aspects of Legal Aid billing, including CCMS, Legal Help, high-cost case plans, and civil claim uploads, ensuring accuracy, compliance, and timely submissions to the Legal Aid Agency (LAA).
You’ll manage a small, dedicated team of billing officers and administrators, working closely with fee earners and finance colleagues to streamline processes and support the firm’s operational and financial goals.
Key Responsibilities:
Billing Operations
- Oversee preparation, submission, and reconciliation of Legal Aid bills.
- Manage billing for both controlled and certificated work, including CCMS submissions, CRM6s, and high-cost case plans.
- Liaise with the Legal Aid Agency regarding claims, appeals, rejections, and audits.
- Ensure billing is accurate, compliant, and submitted within LAA deadlines.
- Advise and support fee earners and support staff on all Legal Aid costs matters.
- Provide training and guidance to legal teams on billing processes and best practice.
Team Leadership
- Lead, supervise, and support the billing team, including setting objectives and managing workloads.
- Deliver training and ongoing development to maintain high standards.
- Review and enhance internal processes to improve efficiency and turnaround times.
Compliance & Reporting
- Maintain accurate billing records and ensure compliance with all audit and regulatory requirements.
- Support preparation for LAA contract audits, file reviews, and peer reviews.
- Monitor billing KPIs and prepare regular management reports.
- Work closely with the finance team on cash flow forecasting and reconciliation.
Person Specification:
Essential
- In-depth knowledge of Legal Aid Agency billing, including CCMS, high-cost case claims, Legal Help, and inter partes bills.
- Minimum 5 years’ experience in Legal Aid billing and costs negotiation.
- Proven leadership and team management experience.
- Excellent attention to detail, organisation, and ability to meet deadlines under pressure.
- Strong communication and problem-solving skills.
- Experience using legal case management systems (e.g. Legal Aid Agency Portal, CostMaster, Tikit).
Desirable
- Previous experience managing a billing or finance team within a law firm.
- Knowledge of Legal Aid contract compliance and audit preparation.
- Proficiency with Excel and reporting tools.
- Law degree advantageous but not essential.
Why Join
- Competitive salary of £60,000 – £65,000.
- 1 day per week working from home (after probation).
- Ongoing professional development and training.
- Supportive, collaborative, and friendly working environment.
If you're interested, then hit that apply button or reach out to Niamh Nolan directly on Niamh.nolan@oculuslegalgroup.com
Costing & Billing Team Manager employer: Oculus Legal Group
Contact Detail:
Oculus Legal Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Costing & Billing Team Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, especially those who work with Legal Aid. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of CCMS and high-cost case plans. We want you to show off your expertise and how you can lead a team effectively. Practice common interview questions and have your own ready to ask!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds. It shows your enthusiasm for the role and gives you another chance to highlight why you’re the perfect fit.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Costing & Billing Team Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in Legal Aid billing and team management. We want to see how your skills align with the key responsibilities mentioned in the job description.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Costing & Billing Team Manager role. Share specific examples of your past successes in billing operations and team leadership.
Showcase Your Attention to Detail: Given the importance of accuracy in billing, we recommend you emphasise your attention to detail in both your CV and cover letter. Mention any relevant experiences where you ensured compliance and met tight deadlines.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Oculus Legal Group
✨Know Your Legal Aid Inside Out
Make sure you brush up on your knowledge of Legal Aid billing, especially CCMS and high-cost case plans. Being able to discuss these topics confidently will show that you're not just familiar with the processes but also passionate about them.
✨Showcase Your Leadership Skills
Prepare examples of how you've successfully led a team in the past. Think about specific challenges you faced and how you motivated your team to achieve their goals. This will demonstrate your capability to manage and develop a billing team effectively.
✨Be Ready for Compliance Questions
Expect questions around compliance and audit preparation. Familiarise yourself with the relevant regulations and be prepared to discuss how you've ensured compliance in previous roles. This will highlight your attention to detail and organisational skills.
✨Engage with the Interviewers
Don't forget that interviews are a two-way street! Prepare thoughtful questions about the firm's operations and team dynamics. This shows your interest in the role and helps you assess if the firm is the right fit for you.
