Project Coordinator

As a Project Coordinator, you will be responsible for providing administrative and operational support to project teams to ensure the successful planning, execution, and completion of projects. You will assist in coordinating project activities, resources, and stakeholders, while maintaining project documentation and facilitating communication among team members.

Duties And Responsibilities

Project Planning and Coordination:

• Assist in the development of project plans, schedules, and budgets in collaboration with project managers and team members.
• Coordinate project activities, resources, and stakeholders to ensure that project milestones and deliverables are met on time and within budget.
• Monitor project progress, track key performance indicators (KPIs), and communicate updates to project teams and stakeholders.

Documentation And Reporting

• Maintain accurate and up-to-date project documentation, including project plans, schedules, budgets, meeting minutes, and action items.
• Generate regular progress reports, status updates, and performance metrics to track project performance and communicate project status to stakeholders.
• Document and escalate project issues, risks, and deviations from project plans to project managers for resolution.

Resource Management

• Coordinate the allocation and utilisation of project resources, including personnel, equipment, and materials, in accordance with project requirements.
• Assist in procurement activities, including sourcing vendors, obtaining quotes, and processing purchase orders for project-related goods and services.
• Monitor resource availability and utilisation to ensure efficient resource allocation and minimise project delays.

Stakeholder Communication

• Serve as a primary point of contact for project stakeholders, responding to inquiries, providing updates, and facilitating communication between project teams and stakeholders.
• Schedule and coordinate project meetings, workshops, and presentations, ensuring that all relevant stakeholders are informed and engaged.
• Foster positive relationships with stakeholders to ensure their continued support and engagement throughout the project lifecycle.

Quality Assurance And Compliance

• Support project managers in implementing quality management processes and procedures to ensure that project deliverables meet the required quality standards and specifications.
• Assist in conducting regular reviews, inspections, and audits to monitor project performance and compliance with regulatory requirements and industry best practices.
• Document lessons learned and best practices for future reference and continuous improvement.

Qualifications

Skills and Experience:

• Proven experience in project coordination, administration, or related role, preferably within the relevant industry.
• Strong organisational skills, attention to detail, and ability to manage multiple tasks and priorities simultaneously.
• Excellent communication and interpersonal skills, with the ability to effectively communicate with stakeholders at all levels.
• Proficiency in project management software and tools (e.g., Microsoft Project, Asana, Trello) desirable.

Certifications

• Project Management Professional (PMP) certification or equivalent is desirable.

OCU leads the way in end-to-end infrastructure engineering in the utilities, digital, and energy markets, specialising in safely and efficiently delivering complex client requirements. Our breadth of capabilities and depth of operational capacity, paired with our cutting-edge technology, ensure that we are not just part of the market; we are leading it. Working directly with many of the country’s leading power, energy transition, water, telecoms and digital clients, we are looking for the very best talent to join our growing team.