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- Tasks: Support daily office operations and assist the design team with key admin tasks.
- Company: Join a dynamic team in a fast-paced environment.
- Benefits: Varied role, clear progression to Office Manager, and supportive culture.
- Other info: Opportunity for growth and exposure across the business.
- Why this job: Gain hands-on experience and develop your organisational skills while making an impact.
- Qualifications: Strong IT skills and excellent attention to detail required.
The predicted salary is between 22000 - 26000 ÂŁ per year.
We’re looking for a proactive and highly organised Administrative Assistant to support the day-to-day running of our office and wider business. This is a varied, hands-on role working closely with the Office Manager, while also supporting the design team with key administrative tasks. It’s a great opportunity for someone with strong organisational skills, a positive attitude, and a “can-do” approach.
Department and Location
Department: OCU Design
Location: Epsom
Responsibilities
- Manage day-to-day office administration and ensure smooth operations
- Handle emails, calls, and general correspondence
- Organise travel, meetings, and office supplies
- Support onboarding, training coordination, and record-keeping
- Prepare and format documents, reports, and spreadsheets
- Assist with tracking invoices, purchase orders, and supplier information
- Provide admin support to the design team, including document control
- Coordinate meetings, take minutes, and follow up on actions
- Provide general support across the business as needed
What’s in it for you?
- Varied, fast-paced role
- Exposure across the wider business
- Clear progression – opportunity to step into an Office Manager role within 6 months
Skills, Knowledge & Expertise
- Strong IT skills (Microsoft Office – Word, Excel, Outlook, Teams)
- Highly organised with excellent attention to detail
- Able to multitask and prioritise effectively
- Confident communicator with a professional approach
- Proactive, reliable, and able to use initiative
Desirable
- Previous admin or office support experience
- Experience in a professional services or consultancy environment
Personal Attributes
- Reliable, proactive, and well-organised
- Comfortable supporting multiple team members
- Discreet and professional when handling confidential information
- Positive attitude and willingness to learn
- Flexible and adaptable in a busy environment
To ensure that everyone has a fair opportunity to join our team, please inform us if you require any reasonable adjustments to our recruitment and interview process by emailing recruitment@ocugroup.com.
Administration Assistant in Epsom employer: OCU
Contact Detail:
OCU Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant in Epsom
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administration Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their projects and values, so you can show how your skills align perfectly with what they need. We want you to shine!
✨Tip Number 3
Practice common interview questions and answers, especially those related to organisation and multitasking. We recommend doing mock interviews with friends or family to build your confidence and get feedback.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team. Let’s get you that dream job!
We think you need these skills to ace Administration Assistant in Epsom
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and any relevant admin experience. We want to see how you can support our team, so don’t be shy about showcasing your strengths!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and how your proactive attitude aligns with our needs. Let us know why you’re the perfect fit for our team.
Show Off Your IT Skills: Since strong IT skills are key for this role, mention your proficiency in Microsoft Office and any other relevant tools. We love candidates who can hit the ground running with tech!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at OCU
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administration Assistant. Familiarise yourself with tasks like managing correspondence, organising meetings, and supporting the design team. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise effectively and keep everything running smoothly, as this will resonate well with the interviewers.
✨Be Proactive and Positive
Adopt a 'can-do' attitude during the interview. Share instances where you've taken the initiative to solve problems or improve processes. Employers love candidates who are proactive and can bring a positive vibe to the team, so let your enthusiasm shine through!
✨Prepare for Common Questions
Anticipate questions related to your IT skills, particularly with Microsoft Office tools. Brush up on your knowledge of Word, Excel, and Outlook, and be prepared to discuss how you've used these tools in previous roles. This will help you stand out as a tech-savvy candidate who can hit the ground running.