At a Glance
- Tasks: Coordinate fleet operations, manage hire desk, and ensure compliance across the business.
- Company: Join a dynamic team at OCU Group, a leader in fleet management.
- Benefits: Flexible working, professional growth opportunities, and a comprehensive benefits package.
- Other info: Supportive culture with opportunities for career development and wellbeing.
- Why this job: Be part of a growing environment where your organisational skills make a real impact.
- Qualifications: Strong admin skills, attention to detail, and a full UK driving licence required.
The predicted salary is between 30000 - 40000 £ per year.
About the Opportunity
We are seeking a highly organised and proactive Fleet Hire Desk Administrator to join the OCU Group team and play a key role in supporting fleet operations across the business. This is an exciting opportunity to join a growing and dynamic environment, coordinating fleet requirements, compliance, maintenance, and supplier management while working closely with multiple teams across Plant & Transport.
Responsibilities
- Fleet Hire Desk Support
- Support the day‑to‑day running of the Hire Desk, ensuring fleet requirements are met.
- Drive utilisation of owned assets and source additional hire equipment where required.
- Liaise with external hire suppliers to secure and manage fleet requirements.
- Build strong relationships with internal stakeholders and respond to queries.
- Work closely with accounts to resolve invoicing queries and discrepancies.
- Maintain and update internal systems and records.
- Vehicle Compliance
- Monitor MOTs, servicing schedules, inspections, and defect reporting.
- Coordinate and communicate vehicle appointments with drivers.
- Liaise with external maintenance providers and internal workshops.
- Prepare documentation for audits and compliance reviews.
- Health, Safety & Reporting
- Ensure fleet operations comply with Health & Safety legislation.
- Maintain accurate risk assessments and service documentation.
- Report on compliance across plant and transport.
- Support investigations relating to defects or compliance issues.
Qualifications
Essential Skills, Knowledge and Expertise
- Strong organisational and administrative skills.
- Excellent communication and record‑keeping ability.
- High attention to detail with the ability to meet deadlines.
- Full UK Driving Licence.
- Proactive, organised, and able to use initiative.
- Strong focus on compliance and accuracy.
- Ability to prioritise workload in a fast‑paced environment.
- Professional and confident when dealing with internal teams and external providers.
Desirable
- Experience using fleet management systems.
- Previous Fleet Administration/Coordination experience.
Benefits
OCU offers a flexible and supportive working environment, empowering employees with autonomy, opportunities for professional growth, and a comprehensive benefits package designed to support both career development and wellbeing. We are an equal opportunity employer. Please inform us if you require reasonable adjustments to the recruitment and interview process by emailing.
Fleet Operations & Hire Desk Coordinator in Borehamwood employer: OCU
At OCU Group, we pride ourselves on being an excellent employer, offering a flexible and supportive working environment that empowers our employees to thrive. As a Fleet Operations & Hire Desk Coordinator, you will benefit from opportunities for professional growth, a comprehensive benefits package, and a culture that values collaboration and innovation. Join us in a dynamic setting where your contributions directly impact fleet operations and compliance, all while enjoying the advantages of working with a dedicated team in a fast-paced industry.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Operations & Hire Desk Coordinator in Borehamwood
✨Tip Number 1
Get to know the company! Research OCU Group and understand their fleet operations. This will help you tailor your conversations during interviews and show that you're genuinely interested in the role.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral.
✨Tip Number 3
Prepare for the interview by practising common questions related to fleet operations and compliance. Think about examples from your past experiences that showcase your organisational skills and attention to detail.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar!
We think you need these skills to ace Fleet Operations & Hire Desk Coordinator in Borehamwood
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your organisational and administrative skills, as these are key for the Fleet Operations & Hire Desk Coordinator role. Use specific examples from your past experiences that demonstrate your ability to manage fleet requirements and maintain compliance.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Explain why you're passionate about fleet operations and how your proactive approach can benefit our team. Don’t forget to mention your experience with fleet management systems if you have it!
Showcase Your Communication Skills:Since you'll be liaising with various teams and external suppliers, it's important to showcase your excellent communication abilities. Use clear and concise language in your application to reflect this skill.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at OCU
✨Know Your Fleet Operations
Make sure you brush up on your knowledge of fleet operations and management. Understand the key responsibilities of the role, such as compliance, maintenance, and supplier management. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise workload and ensure deadlines are met, especially in a fast-paced environment.
✨Communicate Effectively
Excellent communication is crucial for this role. Practice articulating your thoughts clearly and concisely. Think about how you would build relationships with internal stakeholders and external suppliers, and be prepared to share specific examples of how you've done this in the past.
✨Prepare for Compliance Questions
Given the focus on health, safety, and compliance, anticipate questions related to these areas. Familiarise yourself with relevant legislation and be ready to discuss how you've ensured compliance in previous roles. This will demonstrate your attention to detail and proactive approach.
