At a Glance
- Tasks: Support fleet operations, manage hire desk, and ensure compliance.
- Company: Join the dynamic OCU Group team in a growing environment.
- Benefits: Flexible working, professional growth opportunities, and comprehensive benefits package.
- Other info: Great opportunity for career development in a supportive workplace.
- Why this job: Be part of a vital role that keeps the fleet running smoothly.
- Qualifications: Strong organisational skills, attention to detail, and a full UK driving licence.
The predicted salary is between 30000 - 40000 £ per year.
About the Opportunity
We are seeking a highly organised and proactive Fleet Hire Desk Administrator to join the OCU Group team and play a key role in supporting fleet operations across the business. This is an exciting opportunity to join a growing and dynamic environment, coordinating fleet requirements, compliance, maintenance, and supplier management while working closely with multiple teams across Plant & Transport.
Responsibilities
- Fleet Hire Desk Support
- Support the day‑to‑day running of the Hire Desk, ensuring fleet requirements are met.
- Drive utilisation of owned assets and source additional hire equipment where required.
- Liaise with external hire suppliers to secure and manage fleet requirements.
- Build strong relationships with internal stakeholders and respond to queries.
- Work closely with accounts to resolve invoicing queries and discrepancies.
- Maintain and update internal systems and records.
- Vehicle Compliance
- Monitor MOTs, servicing schedules, inspections, and defect reporting.
- Coordinate and communicate vehicle appointments with drivers.
- Liaise with external maintenance providers and internal workshops.
- Prepare documentation for audits and compliance reviews.
- Health, Safety & Reporting
- Ensure fleet operations comply with Health & Safety legislation.
- Maintain accurate risk assessments and service documentation.
- Report on compliance across plant and transport.
- Support investigations relating to defects or compliance issues.
Qualifications
Essential Skills, Knowledge and Expertise
- Strong organisational and administrative skills.
- Excellent communication and record‑keeping ability.
- High attention to detail with the ability to meet deadlines.
- Full UK Driving Licence.
- Proactive, organised, and able to use initiative.
- Strong focus on compliance and accuracy.
- Ability to prioritise workload in a fast‑paced environment.
- Professional and confident when dealing with internal teams and external providers.
Desirable
- Experience using fleet management systems.
- Previous Fleet Administration/Coordination experience.
Benefits
OCU offers a flexible and supportive working environment, empowering employees with autonomy, opportunities for professional growth, and a comprehensive benefits package designed to support both career development and wellbeing. We are an equal opportunity employer. Please inform us if you require reasonable adjustments to the recruitment and interview process by emailing.
Fleet Hire Desk Administrator in Borehamwood employer: OCU
At OCU Group, we pride ourselves on being an excellent employer, offering a flexible and supportive working environment that empowers our employees to thrive. As a Fleet Hire Desk Administrator, you will benefit from opportunities for professional growth, a comprehensive benefits package, and the chance to work in a dynamic team that values collaboration and compliance. Join us to be part of a company that prioritises your career development and wellbeing while making a meaningful impact in fleet operations.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Hire Desk Administrator in Borehamwood
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. Building relationships can open doors that you didn’t even know existed.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their fleet operations and think about how your skills can contribute. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you’ll feel when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Fleet Hire Desk Administrator in Borehamwood
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Fleet Hire Desk Administrator role. Highlight your organisational skills and any relevant experience in fleet management or administration. We want to see how you can support our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your proactive approach and how you can contribute to our dynamic environment at OCU Group.
Showcase Your Attention to Detail:In your application, demonstrate your high attention to detail. Whether it's through your record-keeping abilities or compliance knowledge, we want to see that you can keep everything in check while meeting deadlines.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at OCU
✨Know Your Fleet Basics
Before the interview, brush up on your knowledge of fleet management and operations. Understand key terms like compliance, maintenance schedules, and supplier management. This will show that you're proactive and ready to dive into the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you prioritised workload in a fast-paced environment, as this is crucial for the Fleet Hire Desk Administrator role.
✨Communicate Clearly
Practice articulating your thoughts clearly and confidently. Since the role involves liaising with various teams and external suppliers, demonstrating strong communication skills during the interview will be key to making a good impression.
✨Ask Insightful Questions
Prepare thoughtful questions about the company's fleet operations and their approach to compliance and safety. This not only shows your interest in the role but also helps you gauge if the company culture aligns with your values.
