At a Glance
- Tasks: Support a major construction project with vital administrative tasks and ensure smooth site operations.
- Company: Join OCU Group, a leader in construction and project delivery.
- Benefits: Permanent full-time role with opportunities for growth and development.
- Other info: Fast-paced role with varied responsibilities and excellent team collaboration.
- Why this job: Be a key player in a dynamic environment and make a real impact on project success.
- Qualifications: Experience in administration and strong IT skills are essential.
The predicted salary is between 25000 - 25989 £ per year.
Join OCU Group as a Site Administrator and play a key role in supporting the successful delivery of a major live construction project at Devilla Wood. Working closely with the Project Director, Project Manager and wider project team, you'll help ensure the smooth day-to-day running of the site office and provide vital administrative support across the project. This is a varied and hands-on role where no two days are the same, offering exposure to project delivery, document control, onboarding, training coordination and stakeholder support. You'll be a central point of contact for the team, helping maintain organisation, accuracy and efficiency across site operations. If you're highly organised, proactive and enjoy working in a fast-paced environment, we'd love to hear from you.
What you’ll do:
- Manage day-to-day office administration and ensure the smooth running of the site office.
- Handle incoming emails, telephone calls and correspondence.
- Maintain electronic and paper filing systems, ensuring records are accurate and up to date.
- Coordinate business travel and accommodation bookings for project personnel.
- Order office supplies and support office facilities management where required.
- Support onboarding and induction processes for new employees and contractors.
- Assist with the coordination of training activities and maintain training records.
- Prepare, format and distribute reports, spreadsheets, presentations and project documentation.
- Support the tracking of purchase orders, invoices, supplier information and project costs.
- Provide administrative support to the Project Director and Project Manager.
- Assist with document control and project information management activities.
- Coordinate meetings, take minutes and track actions through to completion.
- Maintain accurate records across company systems and shared platforms.
- Support the wider project team with administrative tasks as required.
What you’ll bring:
- Previous experience in an administrative, office support, site administration or coordination role.
- Strong IT skills, including Microsoft Word, Excel, Outlook, Teams, PowerPoint and OneDrive.
- Excellent organisational and time-management skills.
- High level of attention to detail and accuracy.
- Ability to manage multiple priorities and work effectively in a busy environment.
- Strong written and verbal communication skills.
- Ability to work independently, use initiative and solve problems proactively.
- Previous experience working on construction, engineering, infrastructure, utilities or project-based environments.
- Experience supporting project teams, site teams or operational departments.
- Familiarity with document control systems and shared digital workspaces.
- Experience coordinating training records, onboarding or compliance documentation.
- Confidence working with a range of internal and external stakeholders.
Site Based Administrator in Glasgow employer: OCU Group
At OCU Group, we pride ourselves on being an excellent employer, offering a dynamic work environment in Glasgow that fosters collaboration and growth. As a Site Based Administrator, you'll be integral to the success of our major construction projects, with opportunities for professional development and hands-on experience in a supportive team culture. We value your contributions and provide a range of benefits, ensuring you thrive both personally and professionally while making a meaningful impact on our projects.
StudySmarter Expert Advice🤫
We think this is how you could land Site Based Administrator in Glasgow
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like OCU Group, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Site Based Administrator at OCU Group.
We think you need these skills to ace Site Based Administrator in Glasgow
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at OCU Group
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
