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- Tasks: Support fleet operations, manage hire desk, and ensure compliance.
- Company: Join a dynamic team at OCU Group in Borehamwood.
- Benefits: Permanent full-time role with career growth opportunities.
- Other info: Collaborate with multiple teams and build valuable relationships.
- Why this job: Be part of a fast-paced environment and make a real impact.
- Qualifications: Strong organisational skills and a full UK driving licence required.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a highly organised and proactive Fleet Hire Desk Administrator to join our team and support the effective management of fleet operations across the OCU Group. This role is key to ensuring fleet requirements are met across Plant and Transport, supporting everything from sourcing and utilisation through to compliance, maintenance, and invoicing. It’s a varied position suited to someone who thrives in a fast‑paced environment and enjoys working across multiple teams.
About the job
- Fleet Hire Desk Support
- Support the day-to-day running of the Hire Desk, ensuring fleet requirements are met
- Drive utilisation of owned assets and source additional hire equipment where required
- Liaise with external hire suppliers to secure and manage fleet requirements
- Build strong relationships with internal stakeholders and respond to queries
- Work closely with accounts to resolve invoicing queries and discrepancies
- Maintain and update internal systems and records
- Vehicle Compliance
- Monitor MOTs, servicing schedules, inspections, and defect reporting
- Coordinate and communicate vehicle appointments with drivers
- Liaise with external maintenance providers and internal workshops
- Prepare documentation for audits and compliance reviews
- Health, Safety & Reporting
- Ensure fleet operations comply with Health & Safety legislation
- Maintain accurate risk assessments and service documentation
- Report on compliance across plant and transport
- Support investigations relating to defects or compliance issues
Skills, Knowledge and Expertise
- Strong organisational and administrative skills
- Excellent communication and record-keeping ability
- High attention to detail with the ability to meet deadlines
- Experience using fleet management systems (desirable)
- Full UK Driving license
- Proactive, organised, and able to use initiative
- Strong focus on compliance and accuracy
- Able to prioritise workload in a fast-paced environment
- Professional and confident when dealing with internal teams and external providers
Fleet Hire Desk Administrator in Borehamwood employer: OCU Group
Contact Detail:
OCU Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Hire Desk Administrator in Borehamwood
✨Tip Number 1
Get to know the company inside out! Research their fleet operations, values, and recent projects. This will help you tailor your conversations and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for the interview by practising common questions related to fleet management and compliance. Think about how your skills align with the job description and be ready to share specific examples from your past experiences.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Fleet Hire Desk Administrator in Borehamwood
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Fleet Hire Desk Administrator role. Highlight your organisational skills and any experience with fleet management systems. We want to see how you can support our team effectively!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share specific examples of how you've thrived in similar roles and how you can contribute to our fleet operations.
Showcase Your Communication Skills: Since this role involves liaising with various teams and external suppliers, make sure to highlight your communication skills. We love candidates who can build strong relationships and respond to queries efficiently!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at OCU Group
✨Know Your Fleet Management Basics
Before the interview, brush up on your knowledge of fleet management systems and processes. Understand how they work and be ready to discuss any relevant experience you have. This will show that you're proactive and genuinely interested in the role.
✨Demonstrate Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you prioritised your workload and maintained attention to detail, as these are crucial for a Fleet Hire Desk Administrator.
✨Build Rapport with the Interviewer
Since this role involves liaising with various teams and external suppliers, practice building rapport during your interview. Be friendly, confident, and professional, showing that you can communicate effectively with different stakeholders.
✨Prepare for Compliance Questions
Expect questions related to health and safety compliance and vehicle maintenance. Familiarise yourself with relevant legislation and be ready to discuss how you would ensure compliance in your role. This will demonstrate your strong focus on accuracy and adherence to regulations.