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- Tasks: Support boards, manage corporate governance, and handle compliance for fibre sector companies.
- Company: Join Octopus, a mission-driven company investing in transformative ideas and industries.
- Benefits: Competitive salary, hybrid working, wellness support, and generous parental leave.
- Why this job: Gain unique exposure to senior stakeholders and make a real impact in governance.
- Qualifications: ICSA/CGI qualified with experience in company secretarial roles and strong communication skills.
- Other info: Diverse and inclusive workplace committed to employee growth and well-being.
The predicted salary is between 36000 - 60000 £ per year.
Company Description
At Octopus, we are entrepreneurs and investors, on a mission to back the people, ideas and industries that will change the world. We think working here is great, but we are understandably biased.
Job Description
What’s in it for you?
The role offers a unique opportunity to manage a portfolio of companies operating in the fibre sector within the Octopus Inheritance Tax Service (OITS) portfolio. The role also provides varied exposure to senior stakeholders and all aspects of a company’s lifecycle, particularly if you enjoy providing valued governance support to boards and transactions. You will also be responsible for statutory compliance, corporate actions, and private company corporate governance for the fibre portfolio.
The Team
The Legal and Governance (LeGo) team provide corporate compliance, governance and legal services to Octopus group companies and managed funds. The LeGo team sit within the broader Risk & Compliance Centre of Expertise within Octopus Investments. The team also collaborates closely with investment, finance, and operational teams across the business.
What you’ll be doing:
- Board support
- Preparing and publishing board papers
- Minute taking at meetings
- Advising the boards and investment management team on corporate governance matters
- Statutory compliance
- Annual report and accounts review and filings
- Reviewing or completing Companies House filings
- Corporate actions
- Drafting and reviewing the relevant documentation, forms and cover emails for group funding including distributions, allotments and loan drawdowns
- Corporate transactions
- Manage transaction projects (sales and acquisitions) within the fibre portfolio, including collating due diligence documents, preparing board resolutions and funding paperwork, liaising with external lawyers, carrying out post-completion filings and onboarding new acquisition entities
- Team tasks
- Keeping procedures and precedents up to date
- Maintaining the structure charts for the fibre portfolio
- Assisting with wider LeGo ad hoc group restructures, strike offs and projects
- Updating Diligent Entities and Statutory Registers with company changes
- Train and support junior team members
- Assisting with and contributing to wider LeGo team projects
Qualifications
Essential:
- ICSA/CGI qualified or equivalent experience.
- Proven experience working independently and collaboratively in a Company Secretariat team.
- Excellent written and verbal communication skills.
- Proficient in using technology and leveraging digital applications and media platforms such as Microsoft Teams, Zoom, Office 365, board pack software (such as Board Intelligence) and entity management software (such as Diligent).
Preferred:
- Minimum of 3–4 years of experience in a company secretarial or governance role.
- Strong understanding of Companies Act 2006, corporate governance principles, Companies House filings, and regulatory compliance.
- Experience working in financial services, professional services, or similar large organisations.
Additional Information
What we offer:
- A competitive salary, bonus, pension and share incentive plan
- Untracked holiday
- Hybrid working – most of our people spend 3 days a week in the office
- Anchor (our wellness hub) which includes Headspace, one to one coaching through Wellness Cloud, Digital GP & more
- Up to 6 months paid parental leave regardless of gender
- Life insurance, critical illness cover and income protection
- Private medical insurance for you and your family
- Electric vehicle leasing
- The option to work overseas up to a month per year
Our Values
At our core, we believe that how a company behaves is just as important as what it does. That’s why we chose to become an accredited B Corp and to change our Articles of Association so that the interests of all our stakeholders – employees, customers, communities, environment and shareholders – are considered in every decision we make.
We are committed to building a workplace where diversity is valued, and inclusion is a priority. By providing equal opportunities for growth and development, we embrace and celebrate all races, genders, religions, sexual orientations, ages, disabilities, and socio-economic backgrounds. We believe teams achieve their best when every member feels safe, respected and empowered to be their authentic selves.
We’re proud to be disability confident and are committed to supporting candidates with a disability, including neurodiversity and mental health conditions, throughout the recruitment process. Applicants are welcome to opt-in to the disability confident scheme as part of our application process. If you require any adjustments to the interview process, we’ll be happy to accommodate where possible.
Assistant Company Secretary in London employer: Octopus
Contact Detail:
Octopus Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Company Secretary in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Octopus or similar companies. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Octopus is all about making a positive impact, so think about how your skills align with their mission and be ready to share examples.
✨Tip Number 3
Practice your pitch! Be clear about why you're the perfect fit for the Assistant Company Secretary role. Highlight your governance experience and how you can support their fibre portfolio effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at Octopus.
We think you need these skills to ace Assistant Company Secretary in London
Some tips for your application 🫡
Show Off Your Skills: Make sure to highlight your ICSA/CGI qualifications and any relevant experience in company secretarial roles. We want to see how your skills align with the responsibilities of the Assistant Company Secretary position.
Tailor Your Application: Don’t just send a generic application! Take the time to tailor your CV and cover letter to reflect the specific requirements mentioned in the job description. This shows us you’re genuinely interested in the role.
Be Clear and Concise: When writing your application, keep it clear and to the point. Use straightforward language and avoid jargon unless it’s relevant. We appreciate well-structured applications that are easy to read!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Octopus
✨Know Your Governance Stuff
Make sure you brush up on your knowledge of corporate governance principles and the Companies Act 2006. Being able to discuss these topics confidently will show that you're not just familiar with the role but also passionate about it.
✨Prepare for Board Support Scenarios
Think about how you would handle board support tasks, like minute-taking or preparing board papers. Practising these scenarios can help you articulate your approach during the interview, demonstrating your readiness for the responsibilities.
✨Showcase Your Tech Savvy
Since the role involves using various digital applications, be prepared to discuss your experience with tools like Microsoft Teams, Zoom, and entity management software. Highlighting your proficiency will reassure them that you can hit the ground running.
✨Ask Insightful Questions
Prepare some thoughtful questions about the team dynamics and the company's approach to governance. This not only shows your interest in the role but also gives you a chance to assess if the company culture aligns with your values.