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For Companies At a Glance
- Tasks: Handle vehicle management tasks and support smooth office operations.
- Company: Join a dynamic start-up focused on the electric revolution.
- Benefits: Open salary discussions, flexible compensation, and a dog-friendly office.
- Why this job: Be part of a mission to drive sustainable change and decarbonise the planet.
- Qualifications: Strong organisational skills and attention to detail; previous fleet experience is a plus.
- Other info: Enjoy a unique culture with autonomy and excellent career growth opportunities.
The predicted salary is between 28800 - 48000 £ per year.
We are seeking a detail-oriented and proactive Fleet Administration Specialist to join our team. This is an entry-level role into our Operations function and the successful candidate will be responsible for handling a variety of administrative tasks related to vehicle management, including managing vehicle registration documentation and taxation, updating and maintaining the DVLA portal, handling PCN (Penalty Charge Notice) administration and managing recall notices. This role requires excellent organisational skills, a strong attention to detail, and the ability to work efficiently both independently and as part of a team. Note: This role is based from our Oxford Circus office 5 days a week.
What you’ll do
- Administrative Tasks - Open and process daily incoming post, ensuring that all correspondence is directed to the appropriate departments or individuals.
- Administrative Tasks - Perform general administrative duties as required to support the smooth operation of the office.
- PCN Administration and Query Response - Manage all aspects of Penalty Charge Notice (PCN) administration, including receiving, logging, and processing PCNs.
- PCN Administration and Query Response - Respond to queries related to PCNs, liaising with relevant team members and customers to resolve issues promptly.
- Vehicle Registration Documentation - Ensure all vehicle registration documents are accurately maintained and updated.
- Vehicle Registration Documentation - Manage the process of ordering vehicle records as required.
- Updating and Maintaining DVLA Portal and Taxing Vehicles - Continually ensure that fleet is taxed and compliant.
- Updating and Maintaining DVLA Portal and Taxing Vehicles - Regularly update and maintain vehicle information on the DVLA portal.
- Managing Recall Notices - Monitor and manage recall notices, ensuring that they are communicated to the relevant parties and acted upon in a timely manner.
- Managing Recall Notices - Coordinate any necessary actions required to address recall notices.
- Supporting Other Teams - Provide administrative support to other teams with vehicle-related tasks, including document preparation, data entry, and information retrieval.
- Supporting Other Teams - Assist in the coordination of other logistical tasks as required.
What you’ll need
- Previous experience in a vehicle/fleet administrative role is desired.
- Strong organisational and multitasking skills.
- Excellent communication skills, both written and verbal.
- Ability to work independently with minimal supervision.
- Strong attention to detail and a commitment to accuracy.
Why else you’ll love it here
Salary discussions are open with recruiters to find the right fit for your experience and our flexible approach to compensation. Octopus Energy Group offers a unique culture with autonomy and a range of perks; visit our perks hub - Octopus Employee Benefits. Octopus Electric Vehicles, part of the Octopus Energy Group, has been recognised for workplace excellence in 2024 and 2025. Please note we are dog-friendly in offices, and we take precautions for those with allergies.
About us
The electric revolution has arrived - and from 2035 you’ll no longer be able to buy a new petrol or diesel car in the UK. We’re building a new way for drivers to join the electric charge and experience a 'lease for life' through an innovative customer experience. This is a chance to join one of the UK’s most exciting start-ups – making it easy for individuals and businesses to go electric by getting their car, charger and energy all in one deal. Octopus Electric Vehicles launched in 2018 to make it seamless to switch to cleaner, greener driving. Our mission is to drive sustainable change, decarbonise the planet and provide our customers with fair pricing and a fantastic experience. We’re part of the Octopus Energy Group, which includes Octopus Energy, Octopus Healthcare, Octopus Investments, Octopus Property, Octopus Ventures and Octopus Labs.
Please note we use AI to help us assess applications fairly and objectively.
Note on interview process
If this sounds like you we’d love to hear from you. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. Final hiring decisions are made by humans. If you would like more information about how your data is processed, please contact us.
Fleet Administration Specialist in London employer: Octopus Energy
Contact Detail:
Octopus Energy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Administration Specialist in London
✨Tip Number 1
Get to know the company! Research Octopus Electric Vehicles and understand their mission. This will help you tailor your responses during interviews and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to fleet administration and think about how your skills align with the role. We can help you with mock interviews to boost your confidence.
✨Tip Number 3
Network, network, network! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and potentially a referral, which can be a game-changer in landing the job.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re proactive and serious about joining our awesome team at Octopus Electric Vehicles.
We think you need these skills to ace Fleet Administration Specialist in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Fleet Administration Specialist role. Highlight your organisational skills and attention to detail, as these are key traits we’re looking for!
Show Off Your Experience: Even if you don’t have direct experience in fleet administration, showcase any relevant skills or experiences that demonstrate your ability to handle administrative tasks efficiently. We love seeing how you can bring value to our team!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that’s easy to read!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Octopus Energy
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Fleet Administration Specialist. Familiarise yourself with vehicle management processes, DVLA portal updates, and PCN administration. This will show that you're genuinely interested in the role and ready to hit the ground running.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure accuracy in your work.
✨Communicate Clearly
Excellent communication is crucial for this position. Practice articulating your thoughts clearly and concisely. You might be asked to explain how you would handle specific scenarios, so think about how you would respond to queries related to PCNs or vehicle documentation.
✨Be Proactive and Detail-Oriented
Demonstrate your proactive nature by discussing times when you took initiative in previous roles. Highlight your attention to detail by mentioning how you ensure accuracy in documentation and compliance with regulations. This will resonate well with the hiring team looking for someone who can manage recall notices and vehicle registrations effectively.
