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- Tasks: Handle vehicle management tasks and support smooth office operations.
- Company: Join a dynamic start-up focused on sustainable electric driving.
- Benefits: Open salary discussions, flexible compensation, and a dog-friendly office.
- Why this job: Be part of the electric revolution and make a real impact.
- Qualifications: Strong organisational skills and attention to detail required.
- Other info: Exciting career growth opportunities in a supportive team environment.
The predicted salary is between 28800 - 43200 £ per year.
We are seeking a detail-oriented and proactive Fleet Administration Specialist to join our team. This is an entry-level role into our Operations function and the successful candidate will be responsible for handling a variety of administrative tasks related to vehicle management, including managing vehicle registration documentation and taxation, updating and maintaining the DVLA portal, handling PCN (Penalty Charge Notice) administration and managing recall notices. This role requires excellent organisational skills, a strong attention to detail, and the ability to work efficiently both independently and as part of a team. Note: This role is based from our Oxford Circus office 5 days a week.
What you’ll do
- Open and process daily incoming post, ensuring that all correspondence is directed to the appropriate departments or individuals.
- Perform general administrative duties as required to support the smooth operation of the office.
- Manage all aspects of Penalty Charge Notice (PCN) administration, including receiving, logging, and processing PCNs.
- Respond to queries related to PCNs, liaising with relevant team members and customers to resolve issues promptly.
- Ensure all vehicle registration documents are accurately maintained and updated.
- Manage the process of ordering vehicle records as required.
- Continually ensure that fleet is taxed and compliant.
- Regularly update and maintain vehicle information on the DVLA portal.
- Monitor and manage recall notices, ensuring that they are communicated to the relevant parties and acted upon in a timely manner.
- Coordinate any necessary actions required to address recall notices.
- Provide administrative support to other teams with vehicle-related tasks, including document preparation, data entry, and information retrieval.
- Assist in the coordination of other logistical tasks as required.
What you’ll need
- Previous experience in a vehicle/fleet administrative role is desired.
- Strong organisational and multitasking skills.
- Excellent communication skills, both written and verbal.
- Ability to work independently with minimal supervision.
- Strong attention to detail and a commitment to accuracy.
About us
The electric revolution has arrived - and from 2035 you’ll no longer be able to buy a new petrol or diesel car in the UK. We’re building a new way for drivers to join the electric charge and experience a 'lease for life' through an innovative customer experience. This is a chance to join one of the UK’s most exciting start-ups – making it easy for individuals and businesses to go electric by getting their car, charger and energy all in one deal. Octopus Electric Vehicles launched in 2018 to make it seamless to switch to cleaner, greener driving. Our mission is to drive sustainable change, decarbonise the planet and provide our customers with fair pricing and a fantastic experience.
Fleet Administration Specialist employer: Octopus Energy
Contact Detail:
Octopus Energy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Administration Specialist
✨Tip Number 1
Get to know the company! Research Octopus Electric Vehicles and understand their mission. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to fleet administration and think about how your skills align with the role. We can help you with mock interviews to boost your confidence.
✨Tip Number 3
Network, network, network! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and potentially a referral, which can really help your application stand out.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a thank-you email expressing your appreciation for the opportunity. It shows good manners and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Fleet Administration Specialist
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Fleet Administration Specialist role. Highlight your organisational skills and attention to detail, as these are key for the position. We want to see how your experience aligns with our needs!
Show Off Your Communication Skills: Since this role involves liaising with team members and customers, it's important to demonstrate your excellent communication skills. Use clear and concise language in your application to show us you can communicate effectively.
Be Proactive in Your Approach: We love candidates who take initiative! In your application, mention any experiences where you've gone above and beyond in previous roles. This will show us that you're ready to tackle the responsibilities of managing vehicle documentation and PCNs.
Apply Through Our Website: To make sure your application gets the attention it deserves, apply directly through our website. This way, we can easily track your application and ensure it reaches the right people. We can't wait to hear from you!
How to prepare for a job interview at Octopus Energy
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Fleet Administration Specialist. Familiarise yourself with vehicle management processes, DVLA portal updates, and PCN administration. This will show that you're genuinely interested in the role and ready to hit the ground running.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure accuracy in your work.
✨Communicate Clearly
Excellent communication is crucial for this position. Practice articulating your thoughts clearly and concisely. You might be asked to explain how you would handle specific scenarios, so think about how you would respond to queries related to PCNs or vehicle documentation.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for fleet management, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
