Site Administrator / Safety Administrator

Site Administrator / Safety Administrator(2 year fixed-term contract)

Location: Coventry (A46 Coventry Junctions - Walsgrave Scheme), based full time from our Binley office.

We are recruiting for a Site Administrator / Safety Administrator to join us here at Octavius on a 2-year fixed-term contract.

We’re delivering the £113.5m A46 Coventry Junctions (Walsgrave) improvement scheme, a major infrastructure project that will transform one of the region’s busiest transport routes. This is your opportunity to be part of a high-profile project that will leave a lasting legacy for the local community while developing your career within one of the UK's leading civil engineering organisations.

You’ll be working on… (your role and responsibility)

As our Site Administrator / Safety Administrator, you’ll play a key role in keeping both the project office and site safety processes running smoothly. No two days will be the same as you support the project team, welcome visitors, coordinate office activities and help ensure our safety administration is maintained to the highest standards.

• Supporting site inductions, training records and safety administration
• Maintaining accurate SHE records, databases and project documentation
• Assisting with safety reporting, statistics and project dashboards
• Coordinating meetings, training sessions and office activities
• Acting as the first point of contact for visitors, staff and suppliers
• Managing office facilities, supplies and welfare arrangements
• Supporting the wider project team with day-to-day administration
• Helping create a safe, organised and welcoming workplace for everyone on site

You’ll work with… (because relationships are important)

A team of highly motivated and dedicated professionals delivering the A46 Coventry Junctions (Walsgrave) Scheme. You’ll work closely with our Site Health, Safety & Wellbeing Manager, Site Managers and project delivery teams, building strong relationships with site personnel, suppliers, stakeholders and visitors every day.

About you… (what you are skilled at)

You’re someone who loves being organised, enjoys working with people and takes pride in making things run efficiently. You thrive in a busy environment, can juggle multiple priorities and always maintain a friendly and professional approach.

• Highly organised with excellent attention to detail
• Confident communicator who enjoys building relationships
• Proactive, reliable and happy to take ownership
• Comfortable working independently and as part of a team
• Able to manage confidential information professionally
• Passionate about providing excellent support and customer service
• Keen to learn, develop and take on new challenges

You’ll bring… (your wealth of experience & qualifications)

• Previous experience in an administrative, office support or coordination role
• Strong Microsoft Office skills, particularly Outlook, Word and Excel
• Excellent planning, organisation and time management skills
• The ability to manage multiple tasks and deadlines effectively
• Experience maintaining records, databases or filing systems
• Knowledge of health and safety administration processes (desirable)
• Experience in construction, engineering or infrastructure environments (desirable)
• A full UK driving licence (desirable)

You’ll receive… (because we value you)

We offer a competitive rewards package, including a Company Car scheme, Private Healthcare, Pension, Life Assurance cover, 25 days Annual Leave (and a day off for your birthday).

You’ll also have access to an enhanced Paternity & Maternity package and the opportunity to develop yourself personally and professionally.

• In addition, we'll provide training to become a Fire Marshal and First Aider, giving you valuable skills and experience while helping support the project team.