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- Tasks: Support fleet operations with admin tasks and improve processes for efficiency.
- Company: Join Octavius, a leading civil engineering organisation focused on sustainable transport solutions.
- Benefits: Enjoy private healthcare, pension, 25 days annual leave, and hybrid working options.
- Other info: We value diversity and inclusion, creating a thriving environment for all.
- Why this job: Be part of a collaborative team making a real impact in the transport sector.
- Qualifications: Experience in admin roles, strong organisational skills, and proficiency in Excel and Word.
The predicted salary is between 30000 - 40000 £ per year.
We are recruiting for a Fleet Administrator to join us here at Octavius. We are a leading civil engineering organisation delivering safe, sustainable, and efficient transport solutions across the UK.
Responsibilities
- Providing essential administrative support to ensure our fleet operation runs efficiently, accurately, and remains fully compliant.
- Supporting the Fleet Manager with day‑to‑day administration, including maintaining fleet databases, managing fuel cards, coordinating vehicle allocations, and supporting licence checks, expenses and defect management.
- Playing an active role in improving processes and supporting the wider business.
Collaboration
- Working with a collaborative and supportive Supply Chain and Fleet team, closely with the Fleet Manager and wider internal stakeholders.
- Liaising with external suppliers to help ensure the smooth running of our fleet across multiple projects and frameworks.
Benefits
- A competitive rewards package, including Private Healthcare, Pension, Life Assurance cover, 25 days Annual Leave (and a day off for your birthday).
- Access to Hybrid working where possible, an enhanced Paternity & Maternity package and the opportunity to develop yourself personally and professionally.
About You
- Highly organised, detail‑focused, and comfortable working in a busy environment.
- Take pride in delivering accurate work to deadlines, communicate confidently with a range of stakeholders, and enjoy being part of a collaborative team.
- Proactive by nature and keen to suggest and implement improvements where possible.
Qualifications
- Previous experience in an administrative role.
- Strong organisational and prioritisation skills.
- Confidence using Microsoft Excel and Word (intermediate level).
- A high level of accuracy and attention to detail.
- The ability to communicate effectively with internal and external stakeholders.
- Good proficiency in English and Maths.
Inclusion and diversity are important to us, we are an equal opportunities employer and value difference. We want and will continue to build an inclusive environment where our people thrive. We firmly believe constantly striving to build a truly diverse workforce is what makes us a strong business and will enable us to continue to solve important problems and deliver unrivalled value to both our customers and clients. If you need any specialist support throughout your application, we will work with you where we can to support your journey with us.
Fleet Administrator in Banstead employer: Octavius Infrastructure Limited
Contact Detail:
Octavius Infrastructure Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Administrator in Banstead
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current employees at Octavius. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for the interview by researching the company and its projects. Show us you’re genuinely interested in what we do and how you can contribute to our fleet operations. Tailor your answers to highlight your organisational skills and attention to detail.
✨Tip Number 3
Practice common interview questions, especially those related to administrative tasks and teamwork. We want to see how you handle real-life scenarios, so think of examples from your past experiences that showcase your skills.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows us you’re keen on the role. Plus, it’s a great chance to reiterate why you’d be a perfect fit for the Fleet Administrator position.
We think you need these skills to ace Fleet Administrator in Banstead
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Fleet Administrator role. Highlight your previous administrative experience and any relevant skills, like your proficiency in Microsoft Excel and Word. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your organisational skills can help us improve our fleet operations. Keep it concise but impactful!
Showcase Your Attention to Detail: As a Fleet Administrator, accuracy is key. Make sure your application is free from typos and errors. This shows us that you take pride in your work and understand the importance of detail in our busy environment.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Octavius Infrastructure Limited
✨Know Your Stuff
Before the interview, make sure you understand the role of a Fleet Administrator. Familiarise yourself with fleet management processes, compliance requirements, and the tools used in the industry. This will show your potential employer that you're genuinely interested and ready to hit the ground running.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise work and ensure accuracy, as these are key traits they’re looking for.
✨Communicate Like a Pro
Effective communication is crucial in this role. Practice articulating your thoughts clearly and confidently. Think about how you would explain complex information to different stakeholders, both internal and external. This will demonstrate your ability to collaborate and build relationships.
✨Be Proactive with Ideas
The job description mentions improving processes, so come prepared with a couple of ideas on how you could enhance efficiency within the fleet operations. This shows initiative and a willingness to contribute positively to the team, which is something they value highly.