At a Glance
- Tasks: Provide essential admin support to project teams and ensure smooth project delivery.
- Company: Join a dynamic organisation focused on engineering and professional services.
- Benefits: Gain valuable experience in a fast-paced environment with potential for growth.
- Other info: 6-month fixed-term contract with opportunities to learn and develop.
- Why this job: Be a key player in exciting projects and enhance your organisational skills.
- Qualifications: Experience in admin or project support roles, with a keen eye for detail.
The predicted salary is between 30000 - 40000 £ per year.
Our client is seeking a highly organised and proactive Project Administrator to join their team on a 6-month FTC. This varied and fast-paced role provides essential administrative and coordination support across projects and personnel secondments within the organisation. The Project Administrator will play a key role in ensuring documentation, reporting, communications, and operational processes are managed accurately and efficiently. You will work closely with project teams, HR, finance, business leaders, customers and external stakeholders to support the smooth delivery of projects and secondment activities.
Responsibilities
- Provide day-to-day administrative support to Project Managers and wider project teams.
- Maintain accurate project documentation including trackers, registers, action logs, risk logs and meeting minutes.
- Coordinate project meetings, workshops and reviews, including scheduling, agendas and supporting materials.
- Support the preparation of reports, dashboards and presentations for internal and external stakeholders.
- Ensure actions, decisions and deliverables are tracked and followed up in a timely manner.
- Coordinate and administer secondment agreements, extensions and contractual amendments.
- Maintain accurate records of secondment arrangements, including approvals, timelines and host department information.
- Support financial tracking and reporting of secondment contracts and assist with corrective actions where required.
Requirements
- Experience supporting projects within engineering, technical, professional services or corporate environments.
- Previous experience in an administrative, project support or coordination role.
- Excellent attention to detail and accuracy in documentation and reporting.
Project Administrator FTC in Bristol employer: Octagon Group
As a Project Administrator at our Avonmouth location, you will thrive in a dynamic and supportive work environment that values organisation and proactivity. We offer competitive benefits, a collaborative culture, and ample opportunities for professional growth, ensuring that you can develop your skills while contributing to impactful projects. Join us to be part of a team that prioritises excellence and fosters meaningful connections with colleagues and stakeholders alike.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator FTC in Bristol
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for a Project Administrator role. You never know who might have the inside scoop on an opportunity or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their recent work and think about how your skills can contribute to their success. This will help you stand out as a candidate who’s genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As a Project Administrator, you'll need to coordinate with various teams and stakeholders. Try mock interviews with friends or family to get comfortable discussing your experience and how it relates to the job.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, applying directly shows your enthusiasm and commitment to joining our team.
We think you need these skills to ace Project Administrator FTC in Bristol
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Project Administrator role. Highlight your experience in administrative support and project coordination, especially in engineering or professional services. We want to see how your skills match what we're looking for!
Showcase Your Organisation Skills:Since this role is all about being organised, don’t forget to showcase your organisational skills in your application. Mention any tools or methods you use to keep track of documentation and project timelines. We love a proactive approach!
Be Clear and Concise:When writing your cover letter, be clear and concise. We appreciate straightforward communication, so get to the point while still showing your enthusiasm for the role. Let us know why you’re the perfect fit!
Apply Through Our Website:Finally, make sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Octagon Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the key responsibilities like maintaining project documentation and coordinating meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you keep track of documentation and ensure everything runs smoothly, as this is crucial for the role.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as managing tight deadlines or dealing with conflicting priorities. Think of relevant scenarios from your previous roles and how you navigated them. This will showcase your problem-solving skills and proactive approach.
✨Engage with Your Interviewers
During the interview, don’t just answer questions—engage with your interviewers. Ask insightful questions about the team dynamics, project challenges, or the tools they use for tracking documentation. This shows your enthusiasm for the role and helps you assess if it's the right fit for you.
