At a Glance
- Tasks: Support Project Managers by coordinating communication and maintaining project documentation.
- Company: Global engineering organisation with a focus on high-performance project delivery.
- Benefits: Gain valuable experience in project delivery and exposure to regulated industry standards.
- Other info: Dynamic environment with opportunities for continuous improvement and career growth.
- Why this job: Kickstart your career in project management and make a real impact in engineering projects.
- Qualifications: Organised, detail-focused with experience in project support or administration.
The predicted salary is between 30000 - 40000 £ per year.
We are recruiting a Project Administrator to join a global engineering organisation supporting complex, regulated projects within a high-performance project delivery environment. This role plays a key part in ensuring the smooth running of project operations by maintaining accurate documentation, supporting governance processes, and coordinating communication across project teams and stakeholders. You will be working closely with Project Managers and wider delivery teams to ensure all project controls, reporting, and administrative processes are delivered accurately, consistently, and in line with organisational and client standards. This is an excellent opportunity for someone looking to develop their career within project delivery, PMO, and structured engineering environments, including exposure to regulated industry standards.
Key responsibilities
- Provide day-to-day administrative support to Project Managers and project teams
- Maintain and update project documentation, including: RAID logs, Action trackers, Risk and issue registers, Meeting minutes and decision logs
- Schedule and coordinate project meetings, workshops, and reviews
- Prepare agendas, packs, and supporting materials for governance meetings
- Support the preparation of reports, dashboards, and presentations
- Track actions and ensure timely follow-up across stakeholders
- Liaise with internal departments, suppliers, and contractors where required
- Support onboarding of new team members and access to systems/documentation
- Assist in maintaining structured and compliant project filing systems
- Contribute to continuous improvement of PMO and project support processes
About you
We are looking for a highly organised, detail-focused individual with experience in project support, project coordination, or PMO administration. You will have:
- Experience in a project support / project coordination / PMO / administrative role
- Strong experience maintaining RAID logs, trackers, and project documentation
- Excellent organisational and time management skills
- Strong written and verbal communication skills
- Confidence supporting meetings, stakeholders, and project reporting cycles
- High attention to detail and accuracy in documentation
- Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
Desirable experience
- Experience in engineering, infrastructure, utilities, defence, nuclear, or other regulated environments
- Exposure to ISO standards (ISO 9001 / 14001 / 45001 / 19443)
- Experience working in structured governance environments or PMO functions
- Familiarity with SharePoint, Jira, Confluence, Power BI, or Oracle systems
- Aware of project management methodologies (PRINCE2 / APM / PMI)
Project Administrator in Bristol employer: Octagon Group
Join a leading global engineering organisation that prioritises employee development and fosters a collaborative work culture. As a Project Administrator, you will benefit from exposure to complex projects in a regulated environment, with ample opportunities for career growth and professional development. Our commitment to continuous improvement and structured governance ensures that you will thrive in a supportive atmosphere where your contributions are valued.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator in Bristol
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering and project management fields. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by practising common questions related to project administration. Think about how your experience with RAID logs and documentation can shine through. We recommend doing mock interviews with friends or using online platforms to boost your confidence.
✨Tip Number 3
Showcase your organisational skills! Create a portfolio that highlights your best work in project support, including examples of documentation you’ve maintained or meetings you’ve coordinated. This will give potential employers a clear view of what you bring to the table.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications and updates!
We think you need these skills to ace Project Administrator in Bristol
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Project Administrator role. Highlight your experience in project support and any relevant skills like maintaining RAID logs and trackers. We want to see how your background aligns with what we’re looking for!
Showcase Your Skills:In your cover letter, don’t just list your skills—show us how you’ve used them in real situations. Talk about your organisational skills and how you’ve supported project teams in the past. This is your chance to shine!
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. Remember, attention to detail is key in this role, so let that reflect in your application!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it’s super easy!
How to prepare for a job interview at Octagon Group
✨Know Your Documentation Inside Out
Make sure you’re familiar with all the types of documentation mentioned in the job description, like RAID logs and action trackers. Being able to discuss how you’ve maintained these in past roles will show your attention to detail and organisational skills.
✨Showcase Your Communication Skills
Since the role involves liaising with various stakeholders, prepare examples of how you've effectively communicated in previous projects. Think about times when you coordinated meetings or prepared reports, and be ready to share those experiences.
✨Demonstrate Your Organisational Prowess
Bring up specific instances where your organisational skills made a difference in project delivery. Whether it’s managing schedules or ensuring timely follow-ups, having concrete examples will highlight your fit for the role.
✨Familiarise Yourself with Relevant Tools
If you have experience with tools like SharePoint, Jira, or Power BI, make sure to mention it. If not, do a bit of research on them so you can speak confidently about how you would use these tools to support project management processes.
