Waste Data Administrator in Warwick

Overview

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering. Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our TRUE values – Trust, Respect, Unity, and Empowerment.

About The Role

Shift Pattern: 08:00 – 16:00, with flexibility depending on workload/times

Key responsibilities

• Deliver comprehensive administrative and financial support for OCS contracts within the private facilities management sector. Ensure accurate record-keeping, smooth operational delivery and strong client engagement across diverse industries.
• Act as the first point of contact for OCS and client queries on waste, delivering exceptional customer service.
• Support the Waste team in managing task allocation across the account.
• Coordinate subcontractor workloads and confirm site attendances.
• Maintain accurate updates on tasks and ensure compliance with service-level agreements.
• Provide operational support to the Waste team and manage task workflows.
• Administer quotations mailbox, update systems for Capex works, and raise purchase orders.
• Maintain financial data and ensure timely financial reporting.
• Prepare predefined reports for clients and internal stakeholders.
• Support commercial and financial aspects of the contract through to final account.
• Ensure compliance with OCS quality management systems and documentation.
• Liaise with site teams for accurate processing of invoices, timesheets and purchase orders.
• Contribute to cost-saving initiatives and continuous improvement projects.
• Perform general office duties and ad hoc tasks as required.

Ideal Candidate

• Essential: GCSE passes in English and Maths
• Desirable: A Level/HNC/D or equivalent
• Customer-focused with excellent communication skills
• Highly organised, detail-oriented, and proactive
• Ability to work independently and as part of a team
• Calm under pressure with a flexible approach

Skills & Training

• Strong IT skills (Word, Excel, Outlook – intermediate to advanced)
• Desirable: PowerPoint and Power BI

Experience

• Experience within a similar FM or technical FM role
• Previous CAFM system experience (e.g., Concept, Maximo, Dynamics)
• Financial awareness advantageous

How to Apply

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest. You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.