At a Glance
- Tasks: Coordinate maintenance tasks and installations, ensuring timely completion and quality assurance.
- Company: Join OCS UK & Ireland, a leading facilities management company with a strong commitment to values.
- Benefits: Enjoy professional development, career progression, and a diverse, inclusive work environment.
- Other info: Work Monday to Friday, 08:30 to 17:00, in a fast-paced environment.
- Why this job: Make a real impact in a dynamic role while working with inspiring colleagues.
- Qualifications: Strong organisational skills, communication abilities, and proficiency in data management tools required.
The predicted salary is between 30000 - 40000 £ per year.
About The Company
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering. Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.
About The Role
WORKING DAYS - Monday to Friday 08:30 till 17:00
Key Responsibilities
- Coordinate the full lifecycle of reactive maintenance tasks and installations, including logging requests, assigning work to internal or external teams, monitoring progress, and ensuring timely completion.
- Prioritise maintenance activities based on urgency and operational impact, ensuring adherence to all service level agreements (SLAs).
- Maintain accurate and up‑to‑date records of task progress, outcomes, and resolutions within relevant systems.
- Manage and close planned preventative maintenance (PPM) tasks in accordance with scheduled maintenance plans.
- Liaise with service providers to confirm work completion, verify quality, and address any issues.
- Manage document control and maintenance databases to ensure information is accurate, compliant, and easily accessible.
- Use procurement systems to raise purchase orders, track approval workflows, and manage the end‑to‑end transaction process.
- Collaborate with finance teams to resolve invoice discrepancies and ensure timely processing of payments.
Requirements
- Strong organisational and time management skills
- Excellent communication and stakeholder engagement abilities
- Proficiency in Microsoft Excel and other data management tools
- Experience with procurement and financial systems (e.g., SAP, Coupa, or similar)
- Attention to detail and commitment to accuracy
- Ability to work independently and collaboratively in a fast-paced environment
How to Apply
If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
Security System Coordinator in Ipswich employer: OCS
OCS UK & Ireland is an exceptional employer, offering a dynamic work environment where innovation and collaboration thrive. With a strong commitment to professional development and career progression, employees are empowered to grow within the company while contributing to meaningful projects that enhance communities. The inclusive culture, rooted in TRUE values, ensures that every colleague feels valued and supported, making it a rewarding place to work.
StudySmarter Expert Advice🤫
We think this is how you could land Security System Coordinator in Ipswich
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values, like Trust and Respect, and think about how your skills align with their mission. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your organisational skills and attention to detail, which are key for the Security System Coordinator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, signing up for job alerts means you’ll be the first to know about new opportunities that fit your skills.
We think you need these skills to ace Security System Coordinator in Ipswich
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Security System Coordinator role. Highlight relevant experience and skills that match the job description, especially in areas like maintenance coordination and stakeholder engagement.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your values align with OCS's TRUE values. Keep it concise but impactful!
Showcase Your Skills:Don’t forget to showcase your organisational and time management skills in your application. Mention any experience you have with procurement systems or data management tools like Excel, as these are key for the role.
Apply Through Our Website:We encourage you to apply through our website for the best chance of success. It’s straightforward and ensures your application goes directly to us, so we can review it promptly!
How to prepare for a job interview at OCS
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Security System Coordinator. Familiarise yourself with terms like reactive maintenance, SLAs, and PPM tasks. This will show that you're not just interested in the role but also prepared to hit the ground running.
✨Showcase Your Skills
Highlight your organisational and time management skills during the interview. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to prioritise effectively, which is crucial for this role.
✨Communicate Clearly
Since excellent communication is key, practice articulating your thoughts clearly and concisely. Be ready to discuss how you've engaged with stakeholders in previous roles, as this will be important for liaising with service providers and finance teams.
✨Be Data Savvy
Brush up on your Microsoft Excel skills and any relevant procurement systems like SAP or Coupa. If you can, prepare to discuss how you've used these tools in past roles. This will show that you’re not only detail-oriented but also tech-savvy, which is a big plus for the position.
