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- Tasks: Support the Procurement Transformation Team with admin tasks and data coordination.
- Company: Join OCS UK & Ireland, a leading facilities management company with a diverse workforce.
- Benefits: Opportunities for professional development and career progression in a supportive environment.
- Why this job: Be part of a mission-driven team making a real impact in facilities management.
- Qualifications: Experience in admin roles, strong organisational skills, and proficiency in Microsoft tools.
- Other info: Inclusive workplace that values diversity and encourages applications from all backgrounds.
The predicted salary is between 36000 - 60000 £ per year.
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering. Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.
The Procurement Coordinator role will provide essential support to the Procurement Transformation Team and Heads of Category Management. This role is critical in enabling strategic delivery by managing day-to-day administrative tasks, data coordination, supplier onboarding and reporting preparation. This role sits within a fast-paced environment and requires someone highly organized, proactive and able to multitask effectively.
Key tasks & Responsibilities
- Manage the procurement inbox, triaging and escalating emails as needed
- Handle routine supplier and internal queries, maintaining a log of FAQs and common resolutions
- Support internal comms (e.g. updates, change notices etc.)
- Manage onboarding queries e.g. documentation checks, Coupa intake form, unblock/close vendor requests
- Liaise with requesters and suppliers to chase missing information
- Coordinate transition of information from onboarding to relevant function
- Support data preparation for dashboards, transformation trackers and presentation decks
- Help with upload and validation tasks across Coupa, Power BI and SharePoint
- Maintain SharePoint document libraries and control versions
- Support Coupa implementation/adoption and feedback process
- Maintain action logs and follow up on outstanding items
- Track policy or process exceptions and ensure documentation is complete
- Support meeting scheduling, decks and minutes for transformation meetings
- Keep the Procurement Hub updated with PSL, relevant process documentation, templates, FAQ and other necessary information
- Organise Procurement drop-in sessions, training invites and webinar logistics
- Help issue and collate responses from internal surveys
- Support production of slide decks and update templates used across the function
Core expectations
Work with the Performance Manager and Compliance Manager to extract key procurement metrics and distribute monthly data packs for each Head of Category, tailored to their area. Keep track of data requests, reports issued and usage to ensure outputs are aligned with business need. Help category teams prepare stakeholder comms or QBR decks by inserting up-to-date statistics.
Key Skills & Experiences
Necessary
- Proven experience in an administrative or coordination role (preferably within procurement, sales or ops)
- Strong organisational skills and attention to detail
- Proficient in Microsoft Tools (PowerPoint, Word and Intermediate Level Excel)
- Comfortable working with data and dashboards (understanding of Power BI would be a plus)
- Ability to prioritise and manage multiple tasks simultaneously
- Proactive and solution focused
- Excellent verbal and written communication skills
- High level of integrity and dependability
- Proactive, detail-oriented and solution focused
- Critical thinking and problem-solving skills
- Ability to build sustainable and productive relationships with suppliers and key stakeholders
- Resourceful with a willingness to learn
Desirable
- Some understanding of procurement processes, supplier management and contracts an advantage
- Experience using systems such as Coupa or Dynamics
- Experience working in FM Procurement
- Experience working in a procurement environment or supporting change projects
How to Apply
If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest. You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
Procurement Coordinator in Ipswich employer: OCS
Contact Detail:
OCS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Coordinator in Ipswich
✨Tip Number 1
Network like a pro! Reach out to people in the procurement field on LinkedIn or at industry events. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching OCS UK & Ireland's values and mission. Show us how your skills align with our TRUE values – Trust, Respect, Unity, and Empowerment.
✨Tip Number 3
Practice your responses to common interview questions. We want to see your problem-solving skills and how you handle multitasking – so be ready to share examples!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, you can sign up for job alerts to stay in the loop about new opportunities.
We think you need these skills to ace Procurement Coordinator in Ipswich
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Procurement Coordinator role. Highlight your relevant experience in administrative or coordination roles, especially if you've worked in procurement or similar fields. We want to see how your skills align with our needs!
Show Off Your Organisational Skills: Since this role requires strong organisational skills, give examples of how you've managed multiple tasks or projects in the past. We love seeing candidates who can juggle responsibilities while keeping everything on track!
Be Proactive in Your Communication: In your written application, demonstrate your excellent verbal and written communication skills. Use clear and concise language, and don’t hesitate to show your proactive approach to problem-solving. We appreciate candidates who can communicate effectively!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, you can sign up for job alerts to stay updated on future opportunities with us!
How to prepare for a job interview at OCS
✨Know Your Procurement Basics
Before heading into the interview, brush up on your understanding of procurement processes and supplier management. Familiarise yourself with common terms and practices in the industry, as this will show your genuine interest and readiness for the role.
✨Show Off Your Organisational Skills
Since the role requires strong organisational skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail.
✨Get Comfortable with Data
As the position involves working with data and dashboards, make sure you can confidently talk about your experience with Microsoft Excel and any other relevant tools like Power BI. If you have examples of how you've used data to drive decisions, share those!
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the company's TRUE values, and how they measure success in the Procurement Coordinator role. This shows you're not just interested in the job, but also in how you can contribute to their mission.
