At a Glance
- Tasks: Coordinate keyholding activities and manage data with precision in a dynamic environment.
- Company: Join a national team at OCS Ipswich, known for its inclusive culture.
- Benefits: Full-time role with competitive pay and opportunities for growth.
- Other info: Perfect for proactive problem-solvers who thrive in fast-paced settings.
- Why this job: Be the backbone of operations while honing your admin and data skills.
- Qualifications: Advanced Excel skills and strong IT literacy are essential.
The predicted salary is between 25000 - 30000 £ per year.
We are looking for a highly organised and detail‑driven Keyholding Administrator to join our national Keyholding team based at OCS Ipswich. This role is essential in ensuring the smooth day‑to‑day coordination of keyholding activities, mobile service operations, compliance administration, and accurate data handling across our systems. You will work closely with operational teams, service partners, and internal stakeholders to maintain precise records and deliver a consistently high‑quality administrative service.
Key Responsibilities
- Manage and update keyholding records, ensuring accuracy and compliance at all times.
- Monitor and maintain data within Timegate and/or other workforce management and recording platforms.
- Prepare and analyse reports using Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, formulas, and data validation.
- Support daily operations by processing requests, actioning updates, and maintaining audit trails.
- Liaise with internal teams, mobile operators, and external partners to ensure all key movements and site information are recorded correctly.
- Assist in investigating data discrepancies, service issues, and compliance breaches.
- Maintain and update digital filing systems, spreadsheets, and databases.
- Provide general administrative support to the wider Keyholding and Mobile Operations teams.
Skills & Experience Required
- Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, conditional formatting, data cleansing, reporting).
- Strong IT literacy, including confident use of Microsoft 365 tools (Outlook, Teams, Word, SharePoint).
- Finance background (desirable but not essential).
- Strong communication and interpersonal skills.
- Ability to work independently and prioritise workload effectively in a fast-paced environment.
What We’re Looking For
A proactive administrator who enjoys problem-solving, working with data, and supporting operational teams. You’ll be someone who takes ownership of tasks, thrives on accuracy, and can confidently navigate digital systems.
Equal Opportunities
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
Keyholding Administrative Assistant in Ipswich employer: OCS
At OCS Ipswich, we pride ourselves on being an excellent employer that values organisation, accuracy, and teamwork. Our inclusive work culture fosters personal and professional growth, offering employees the chance to develop their skills in a supportive environment while contributing to essential keyholding operations. With a commitment to diversity and equal opportunities, we ensure that every team member feels valued and empowered to succeed.
