At a Glance
- Tasks: Lead a dynamic team to manage PPM tasks and ensure smooth operations.
- Company: Join a diverse and inclusive facilities management company.
- Benefits: Competitive salary, supportive work environment, and career development opportunities.
- Other info: Fast-paced role with opportunities for growth and teamwork.
- Why this job: Make a real impact by ensuring efficient maintenance and compliance.
- Qualifications: Experience in administration and facilities management is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Line management of PPM administration team responsible for ensuring that PPM and statutory tasks are planned, resourced and completed in line with specific PPM contract and legislative requirements.
Guide and direct the team to cover daily workload – set targets for the team and individuals, ensuring they are reviewed on a regular basis.
Manage quality of team CAFM input and ensure robust mailbox management.
Ensure clear and concise quality updates reflecting true job progression are being used.
Prioritise numerous competing tasks; continuously monitor the progress of work, close out completed tasks whilst communicating any delays to the relevant people.
Ensure all engineer and supply chain paperwork is quality checked and uploaded as required.
Liaise with the field team and third‑party supply chain to ensure tasks planned on schedule and chase up outstanding paperwork.
Raise and track corrective works activity arising from PPM inspections.
Complete asset changes in system following project or asset replacement activities.
Effectively manage a significant workload in a fast‑paced environment.
Work in conjunction with Operations/Delivery Managers to ensure seamless management and delivery of contract.
Assist in keeping WIP levels on contracts to a minimum by ensuring timely completion of PPM jobs.
Ensure any interactions with all customers reflect positively on the company.
Support with the scheduling of subcontractor work as and when required.
Support with raising purchase orders within the system for materials or subcontractors to complete follow‑up works in a timely manner, ensuring costs and contract thresholds are adhered to.
Update internal CAFM system with updates.
Provide weekly status reports on PPM progress and backlog.
Lead PPM administration team to ensure all PPM works updated to a high standard and drive backlog reduction to achieve a 95% completion SLA.
Any other administrative work as required.
Qualifications
- Right to work in the UK
- Experience of working within a facilities management helpdesk is advantageous
- Administrative experience essential
- Good understanding and experience of Microsoft Office software packages and general IT knowledge
- Experience in using CAFM or other management systems
- Line management experience
- Understanding of planned preventative maintenance and compliance implications
- Self‑motivated and enthusiastic
- Excellent and articulate communication skills
- Organisation and time management
- Ability to work under pressure and to tight deadlines
- Demonstrate good team working ability
Equal Employment Opportunity
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability or age.
PPM Coordinator in Glasgow employer: OCS
As a PPM Coordinator, you will thrive in a dynamic and supportive work environment that prioritises employee growth and development. Our company fosters a culture of collaboration and inclusivity, offering comprehensive training and career advancement opportunities while ensuring a healthy work-life balance. Located in a vibrant area, we provide our employees with unique advantages such as access to local amenities and a strong community spirit, making it an excellent place to build a meaningful career.
