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- Tasks: Ensure accurate costing of engineers' time and manage payroll uploads.
- Company: Join OCS UK & Ireland, a leading facilities management company with a diverse workforce.
- Benefits: Inclusive environment, career growth, and the chance to make a real impact.
- Other info: Dynamic role with opportunities for personal and professional development.
- Why this job: Be part of a mission-driven team that values Trust, Respect, Unity, and Empowerment.
- Qualifications: Strong communication skills and attention to detail; finance experience is a plus.
The predicted salary is between 25000 - 30000 £ per year.
About The Company
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award‑winning services within facilities management, hard services, cleaning, security and catering. Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.
About The Role
Purpose of role: To ensure engineers/operatives time is costed accurately in the Technical Services CAFM system and populate the payroll upload templates.
Main duties:
- Liaise with engineers/operatives to ensure timesheets are submitted correctly and in a timely manner.
- Process and cost engineer/operative timesheets in the CAFM system accurately and in line with the defined timescales.
- Populate the payroll upload templates accurately and in line with the defined payroll cut‑off dates.
- Liaise with the Payroll Team to ensure queries are resolved quickly.
Key Skills:
- Excellent communication and interpersonal skills
- High attention to detail and accuracy
- Tenacity
- Ability to prioritise workload
- Previous finance/payroll experience advantageous
- Experience of CAFM/ERP system/Microsoft Office
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
Administrator-Technical Services in Edinburgh employer: OCS
Contact Detail:
OCS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator-Technical Services in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to current or former employees at OCS UK & Ireland on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the company’s TRUE values. Think about how your skills and experiences align with Trust, Respect, Unity, and Empowerment. We want to see that you’re not just a fit for the role, but for the company culture too!
✨Tip Number 3
Practice your communication skills! Since this role requires excellent interpersonal skills, consider doing mock interviews with friends or family. The more comfortable you are talking about your experience, the better you'll come across.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining the OCS team.
We think you need these skills to ace Administrator-Technical Services in Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrator-Technical Services role. Highlight any relevant experience, especially in finance or payroll, and showcase your attention to detail. We want to see how your skills align with our TRUE values!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how you can contribute to our mission at OCS. Keep it concise but engaging – we love a good story!
Show Off Your Communication Skills: Since excellent communication is key for this role, make sure your application reflects that. Use clear language and structure your information logically. We appreciate clarity and professionalism in all our communications!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at OCS!
How to prepare for a job interview at OCS
✨Know Your Numbers
Since the role involves processing timesheets and payroll, brush up on your numerical skills. Be prepared to discuss how you ensure accuracy in financial tasks and any relevant experience you have with payroll systems or CAFM software.
✨Showcase Your Communication Skills
This position requires excellent communication with engineers and the Payroll Team. Think of examples where you've effectively communicated complex information or resolved queries quickly. Practise articulating these experiences clearly.
✨Demonstrate Attention to Detail
Attention to detail is crucial for this role. Prepare to discuss specific instances where your meticulous nature has prevented errors or improved processes. You might even want to bring a sample of your work that highlights this skill.
✨Embrace the TRUE Values
OCS UK & Ireland values Trust, Respect, Unity, and Empowerment. Familiarise yourself with these values and think about how they resonate with your own work ethic. Be ready to share how you embody these principles in your professional life.