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- Tasks: Provide admin support to the National FM Account Director and manage task trackers.
- Company: Join OCS UK & Ireland, a leading facilities management company with a diverse workforce.
- Benefits: Enjoy career progression, professional development, and a supportive work environment.
- Why this job: Make a real impact while working with an inspiring team in a dynamic industry.
- Qualifications: Administrative experience and good IT skills are essential; facilities management experience is a plus.
- Other info: Travel every 6-8 weeks for team sessions; we value diversity and inclusivity.
The predicted salary is between 28800 - 43200 £ per year.
About The Company:
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.
Our mission is to make people and places the best they can be f or our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values –
Trust, Respect, Unity, and Empowerment
.
About The Role:
Working Days:
Monday – Friday, 08:00 – 16:30
Administrational support to the National FM Account Director (line manager) and operational management teams.
Responsible for updating external client with updates in relation to job activity and providing support to the teams.
Support with the scheduling of subcontractor work as and when required.
Manage and organise task trackers.
Updating internal CAFM system with updates
Updating customer systems with required contractual updates.
Operational support to the team and the client team.
Administration of contractual deliverables.
Reporting on contract performance when required (PowerBi experience beneficial, but training provided).
Chasing supplier documentation and communicating for task completions where required.
Drive a positive working relationship with our national Helpdesk and support combined administrative duties on occasions.
Key Hiring Criteria:
Applicant must have the right to work in the UK.
Experience working within a facilities management helpdesk is advantageous but not desirable.
Administrative Experience Is Essential.
Good understanding and experience with Microsoft Office software packages and general IT knowledge.
Confident workings within Microsoft Excel.
Experience In Using CAFM Or Other Management Systems Advantageous.
Ability to work using own initiative as part of a wider national FM team.
Diligent, numerate with excellent attention to detail.
Be available to travel every 6-8 weeks (travel provided) to national team sessions, where required.
How to Apply:
If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
Contract Administrator employer: OCS
Contact Detail:
OCS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management sector, especially those who work at OCS. A friendly chat can sometimes lead to job opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by researching OCS’s TRUE values. Show us how you embody Trust, Respect, Unity, and Empowerment in your work. It’ll make you stand out as a candidate who fits right into our culture.
✨Tip Number 3
Practice your skills with Microsoft Office and CAFM systems. Brush up on Excel, as it’s crucial for the role. We love candidates who come in ready to hit the ground running!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, sign up for job alerts so you never miss out on new opportunities with us.
We think you need these skills to ace Contract Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Contract Administrator role. Highlight your administrative experience and any relevant skills, especially with Microsoft Office and CAFM systems. We want to see how you fit into our mission!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about facilities management and how your values align with our TRUE values. Let us know what makes you the perfect fit for our team.
Showcase Your Attention to Detail: As a Contract Administrator, attention to detail is key. Make sure your application is free from typos and errors. We appreciate diligence, so take the time to double-check everything before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you can sign up for job alerts while you're there!
How to prepare for a job interview at OCS
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Contract Administrator. Familiarise yourself with the key tasks mentioned in the job description, like updating client systems and managing task trackers. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Administrative Skills
Since administrative experience is essential for this position, be ready to discuss your previous roles where you've honed these skills. Prepare specific examples of how you've successfully managed schedules, updated systems, or supported teams in the past. This will give the interviewer confidence in your abilities.
✨Brush Up on Microsoft Office and CAFM Systems
As the job requires good knowledge of Microsoft Office and possibly CAFM systems, take some time to refresh your skills. If you have experience with PowerBi, mention it! Even if you haven't used it extensively, showing a willingness to learn can set you apart from other candidates.
✨Emphasise Teamwork and Communication
The role involves working closely with various teams, so be prepared to discuss how you foster positive working relationships. Share examples of how you've collaborated with others in the past, especially in a facilities management context. This will highlight your ability to fit into their team-oriented culture.
