At a Glance
- Tasks: Coordinate facilities management services and ensure compliance across multiple sites.
- Company: Join OCS UK & Ireland, a leading facilities management company with a diverse workforce.
- Benefits: Competitive salary, training opportunities, and a supportive work environment.
- Other info: Inclusive workplace that values diversity and offers career growth.
- Why this job: Make a real impact by optimising office spaces and managing essential services.
- Qualifications: Facilities Management qualification preferred; strong communication and people skills required.
The predicted salary is between 30000 - 40000 € per year.
About The Company
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering. Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values – Trust, Respect, Unity, and Empowerment.
About The Role
Working Pattern: 08:30 to 17:00 Monday to Friday
Main duties and responsibilities:
- Liaise with coordinators at multiple sites.
- Ensure sufficient staffing for business hours and assist the Regional Operations Manager with out of hours operating requests as required.
- Ensure that contract Facilities Services are fully compliant with statutory regulations in addition to OCS and customer policies and procedures.
- Project manage all office moves and department restructures throughout the customer’s property portfolio to ensure maximum optimisation of the client’s office space.
- Coordinate all facilities services suppliers both internal OCS and external third party.
- Ensure all Suppliers are engaged in line with the Customer and OCS Procurement Policies.
- Delegate tasks required for property maintenance & repair to contractors and maintenance staff.
- Develop strong working relationships with site coordinators and neighbours to liaise effectively on behalf of the customer.
- Manage the day-to-day facilities budget.
- Maintain records for AB works along with billing to completion.
- Raise and manage all POs and customer invoices for the Facilities Budget.
- Provide Monthly Management Information and performance reports for customer and OCS management.
- Provide supporting information for Quarterly Review.
- Directly supervise all facilities services staff – security officers, receptionists, asset admins.
Key criteria required:
- Recognised qualification in Facilities Management e.g. BIFM or CMI is preferred.
- Recognised Health and Safety qualification – IOSH (Training provided if required).
- UK Driving licence is essential.
- SIA Licensed – Non front Line (preferred but training and accreditation provided).
- Good communication skills able to interact effectively with peers, direct staff, suppliers, and our customer’s representatives.
- Detail oriented and accurate especially with numbers.
- Ability to work with staff in solving problems and function as part of a team.
- Excellent people skills able to motivate and inspire colleagues, reports and suppliers.
- Ability to work with various computer packages like Excel, Outlook, PowerPoint and MS Word.
- A minimum of 1 year’s experience in Facilities Management or enrolment onto apprenticeship.
- Direct line management of staff delivering both hard and soft services.
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
IFM Coordinator in Cambridge employer: OCS
OCS UK & Ireland is an exceptional employer, offering a dynamic work environment where innovation and collaboration thrive. With a strong commitment to employee development and a culture rooted in Trust, Respect, Unity, and Empowerment, we provide our colleagues with opportunities for growth and advancement within the facilities management sector. Located across various sites, our team enjoys a supportive atmosphere that values diversity and inclusivity, making it a rewarding place to build a meaningful career.
StudySmarter Expert Advice🤫
We think this is how you could land IFM Coordinator in Cambridge
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a job opening at OCS or elsewhere.
✨Tip Number 2
Prepare for interviews by researching OCS and their TRUE values. Show us that you understand their mission and how you can contribute to making people and places better. Tailor your answers to reflect their commitment to Trust, Respect, Unity, and Empowerment.
✨Tip Number 3
Practice your communication skills! As an IFM Coordinator, you'll need to liaise with various stakeholders. Role-play common interview scenarios with a friend to boost your confidence and ensure you can articulate your thoughts clearly.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, it shows us that you're genuinely interested in joining our team at OCS.
We think you need these skills to ace IFM Coordinator in Cambridge
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the IFM Coordinator role. Highlight your experience in facilities management and any relevant qualifications, like BIFM or CMI. We want to see how your skills align with our TRUE values!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about facilities management and how you can contribute to OCS. Don’t forget to mention your people skills and ability to work as part of a team.
Showcase Your Communication Skills:Since this role involves liaising with various stakeholders, make sure to demonstrate your communication skills in your application. Whether it’s through your CV or cover letter, let us know how you effectively interact with others.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at OCS!
How to prepare for a job interview at OCS
✨Know Your Stuff
Make sure you understand the key responsibilities of an IFM Coordinator. Brush up on facilities management principles, especially around compliance and budget management. Familiarise yourself with OCS's TRUE values – Trust, Respect, Unity, and Empowerment – as these will likely come up in conversation.
✨Showcase Your People Skills
Since this role involves liaising with various stakeholders, be prepared to discuss your experience in building relationships. Think of examples where you've successfully motivated a team or resolved conflicts, as strong communication skills are essential for this position.
✨Be Detail-Oriented
As the role requires accuracy with numbers and managing budgets, be ready to demonstrate your attention to detail. You might want to bring along examples of reports or budgets you've managed in the past to showcase your skills.
✨Prepare Questions
Have a few thoughtful questions ready about the company culture, team dynamics, or specific challenges the IFM Coordinator faces. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
