maintenance programme across a prestigious West End portfolio.
This isn’t just a diary-management role. It’s about protecting compliance, coordinating multiple stakeholders, and
ensuring our Core and Beyond Compliance metrics remain on track at all times.
Teams and Tenants to ensure statutory and contractual maintenance is delivered on time, properly documented and
audit ready.
We’re after someone who brings energy to the day, thrives on structure, communicates confidently and understands
that strong administration underpins world-class service delivery.
It’s not about ticking every box, it’s about ownership, attention to detail and the right mindset.
Roles & Responsibilities (Not Exhaustive)
- Full scheduling and coordination of all externally delivered PPM works.
- Programming works in line with statutory and contractual frequencies.
- Tracking performance against Core and Beyond Compliance metrics.
- Proactively preventing overdue compliance items.
- Maintaining a rolling forward planner of upcoming maintenance.
- Arranging access with commercial, retail, F&B and residential occupiers.
- Issuing notifications and coordinating attendance in live trading environments.
- Resolving access challenges before they impact compliance.
- Acting as the key liaison between tenants and service partners for PPM activity.
- Raising and managing PPM remedials in CAFM, supporting these through to completion
- Ensuring service sheets and statutory certificates are uploaded and validated.
- Reviewing documentation for accuracy before closure.
- Maintaining clean, audit-ready data across: CAFM, Risk management platforms, Tenant portals
- Supporting compliance reporting and KPI tracking.
- Facilities Management or property experience.
- Exposure to CAFM systems (e.g. Concept Evolution/MRI GO or similar).
- Exposure to Risk Compliance Platforms (e.g. Vantify/RiskWise or similar).
- Understanding of statutory compliance disciplines (Fire, Water Hygiene, HVAC, Electrical etc.).
- Experience coordinating Service Partners (contractors).
- Strong Excel and reporting skills.
- Must have Right to Work in the UK.
- IT Proficient, MS Office/competent across all applications.
- Two professional references required.
About The Company:
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.
Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.
Why Work for OCS?
✅Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.
🚀Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career.
🙂 Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.
📝Professional Growth: 600+ live learners across UK&I — Empowering colleagues with further development and qualifications!
💰Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)
How to Apply:
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
Technical Services PPM Scheduler in London employer: OCS Group
OCS UK & Ireland is an award-winning employer that prioritises the growth and wellbeing of its employees, offering extensive training and development opportunities through the OCS Academy. Located in Hammersmith, our team enjoys a supportive work culture that values trust, respect, unity, and empowerment, alongside benefits such as flexible pay options and access to exclusive retail discounts. Join us to be part of a diverse workforce dedicated to making a positive impact in facilities management.
