At a Glance
- Tasks: Manage facilities tasks, support the team, and ensure smooth operations.
- Company: Join OCS UK & Ireland, a leading facilities management company with a strong commitment to values.
- Benefits: Enjoy flexible pay, digital learning, and exclusive retail perks.
- Other info: Diverse and inclusive workplace with excellent career progression opportunities.
- Why this job: Be part of an award-winning team that values your growth and development.
- Qualifications: Strong communication skills, organisational abilities, and customer service experience required.
The predicted salary is between 40500 - 49500 £ per year.
Days of Working: Monday to Friday - 07:30 to 16:30
Role Overview:
- Adherence to all EHS and client processes in a multi-use environment
- Proactive management of helpdesk tasks and ensuring SLA achievement
- Responsible for the day to day management of all soft services
- Overseeing & covering reception duties when required
- Carry out administrative duties for facilities which include KPI Auditing, collating records of quotations and formulating minutes of meetings
- Assist the FM to ensure all finance processes are followed and records kept up to date with regards to extra works quotations and budget management
- Ensuring all soft services & M&E log book processes and procedures are achieved
- Support the M&E Supervisor with ensuring the CAFM System and Asset Management database is kept up to date and regularly review
- Maintain and control stock levels of PPE, Office Stationery/Equipment
- All aspects of administration requirements for the FM team
- Develop and maintain relationship with suppliers and subcontractors
- To ensure that clients are subjected to minimum disruptions whilst FM works are carried out, leading communication distribution when required
- Act upon reasonable requests and instructions from the client, customer and peers/colleagues from all departments/service lines
- Assist the Operations Manager in administration duties for the account
- Assistance on other sites can be expected
Key Hiring Criteria:
- Full driving license
- Strong command of written and spoken English
- Knowledge of key operational procedures, e.g. supplier control, procurement, Health & Safety (IOSH Managing Safely & SIA license preferred but not essential as training will be provided)
- Line management/supervision of personnel
- Well organised with the ability to prioritise workloads
- Previous experience in a front facing customer service skills
- Sound administrative experience
- Excellent IT skills including all Office 365 software
- Willingness to travel for work as and when required
About The Company:
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering. Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.
How to Apply:
If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
Facilities Co-Ordinator in Lincoln employer: OCS Group
OCS Group is an excellent employer, offering a dynamic work environment that prioritises employee growth and development within the healthcare sector. With a strong focus on compliance and performance improvement, employees benefit from comprehensive training initiatives and a supportive culture that values teamwork and innovation. Located in South London, this role provides unique opportunities to make a meaningful impact on community health and safety while enjoying a collaborative workplace atmosphere.
