At a Glance
- Tasks: Coordinate maintenance tasks and ensure timely completion while managing documentation.
- Company: Join OCS UK & Ireland, a leading facilities management company with a diverse workforce.
- Benefits: Professional development opportunities and a supportive work environment.
- Other info: Work Monday to Friday, 08:30 to 17:00, in a fast-paced environment.
- Why this job: Make a real impact in a role that values trust, respect, and empowerment.
- Qualifications: Strong organisational skills and proficiency in data management tools required.
The predicted salary is between 30000 - 40000 € per year.
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering. Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.
About The Role:
WORKING DAYS - Monday to Friday 08.30 till 17:00
Key Responsibilities
- Coordinate the full lifecycle of reactive maintenance tasks and installations, including logging requests, assigning work to internal or external teams, monitoring progress, and ensuring timely completion.
- Prioritise maintenance activities based on urgency and operational impact, ensuring adherence to all service level agreements (SLAs).
- Maintain accurate and up‑to‑date records of task progress, outcomes, and resolutions within relevant systems.
- Manage and close planned preventative maintenance (PPM) tasks in accordance with scheduled maintenance plans.
- Liaise with service providers to confirm work completion, verify quality, and address any issues.
- Manage document control and maintenance databases to ensure information is accurate, compliant, and easily accessible.
- Use procurement systems to raise purchase orders, track approval workflows, and manage the end‑to‑end transaction process.
- Collaborate with finance teams to resolve invoice discrepancies and ensure timely processing of payments.
Requirements:
- Strong organisational and time management skills.
- Excellent communication and stakeholder engagement abilities.
- Proficiency in Microsoft Excel and other data management tools.
- Experience with procurement and financial systems (e.g., SAP, Coupa, or similar).
- Attention to detail and commitment to accuracy.
- Ability to work independently and collaboratively in a fast-paced environment.
How to Apply:
If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
Security System Coordinator in Ipswich employer: OCS Group
OCS UK & Ireland is an exceptional employer, offering a dynamic work environment where innovation and collaboration thrive. With a strong commitment to employee growth and development, we provide numerous opportunities for career progression while upholding our TRUE values of Trust, Respect, Unity, and Empowerment. Located in a vibrant community, our inclusive culture ensures that every colleague feels valued and supported, making it a rewarding place to build a meaningful career.
StudySmarter Expert Advice🤫
We think this is how you could land Security System Coordinator in Ipswich
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their mission and how you can contribute to making people and places better. Tailor your answers to show you're a perfect fit for their culture.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build confidence. Focus on articulating your experience with maintenance coordination and your organisational skills.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, sign up for job alerts so you won't miss out on any exciting opportunities that pop up.
We think you need these skills to ace Security System Coordinator in Ipswich
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Security System Coordinator role. Highlight your organisational skills and experience with maintenance tasks, as these are key for us. Use specific examples that showcase how you've managed similar responsibilities in the past.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about facilities management and how your values align with our TRUE values. Keep it concise but impactful, showing us what makes you the perfect fit for our team.
Showcase Your Tech Skills:Since proficiency in Microsoft Excel and procurement systems is crucial, make sure to mention any relevant experience you have with these tools. If you've used systems like SAP or Coupa, let us know how you've leveraged them to improve processes.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, you can sign up for job alerts to stay updated on future opportunities!
How to prepare for a job interview at OCS Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Security System Coordinator. Familiarise yourself with the lifecycle of maintenance tasks and how to prioritise them based on urgency. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since strong organisational skills are key for this position, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you keep track of progress and ensure timely completion, as this will demonstrate your ability to handle the demands of the job.
✨Brush Up on Your Tech Skills
Proficiency in Microsoft Excel and other data management tools is crucial. Make sure you can talk about your experience with these tools, and if possible, practice using them before the interview. Being able to discuss how you've used procurement systems like SAP or Coupa will also give you an edge.
✨Engage with the TRUE Values
OCS UK & Ireland emphasises their TRUE values: Trust, Respect, Unity, and Empowerment. Think of examples from your previous roles that align with these values and be prepared to share them. This will show that you not only understand the company culture but also fit into it.
