At a Glance
- Tasks: Support HR operations with admin tasks, notetaking, and report preparation.
- Company: Join OCS UK & Ireland, a leading facilities management company.
- Benefits: Flexible working hours, professional development, and a diverse workplace.
- Other info: Great career progression opportunities in a supportive environment.
- Why this job: Make a real impact in HR while working with inspiring colleagues.
- Qualifications: Strong organisational skills and a passion for HR.
The predicted salary is between 30000 - 40000 £ per year.
OCS UK & Ireland is a leading facilities management company with a turnover of £1.7bn and 50,000+ colleagues. We deliver innovative, award-winning services to the public and private sectors and our mission is to make people and places the best they can be.
This role sits within our Public Sector FM business division that provides Cleaning, Catering, Hard Services, Pest Control, Carbon & Energy, and Security services to a wide range of prestigious clients, within the Education & Healthcare market.
About The Role:
Working Days: Monday to Friday 08:00 to 16:00 (some flexibility will be required)
To deliver HR administration support to the Operational teams, to support the Client Based HR Operations Partner as required. This will include supporting on notetaking, preparing PowerPoint presentations, writing letters and mail merging, supporting with escalations on tasks assigned.
KEY TASKS & RESPONSIBILITIES
- Act as notetaker in HR processes ensuring that notes are captured, agreed and signed off and filed as necessary.
- Prepare slides for the necessary HR reviews and hearing information, teams meetings, training interventions, business reviews, and management of own diary and schedule.
- Produce accurate regular MI reports utilising Microsoft 365 packages to assist the HR Operations Partner to present internally and to the client, in a professional and meaningful way.
- Ensure all HR tasks are completed thoroughly and timely by the operational managers and supervisors in support of the HR Operations Partner.
- Provide first class general HR administration support with activities such as letter writing, mail merging, collation of data in areas such as People into Work, apprenticeships, training records, HR briefings, training presentations and any other projects as necessary.
- Take ownership of the absence management system highlighting key trends and follow up actions for the operational team.
- Responsible for Salesforce entries and ensuring that all records are accurate and up to date.
- Support the HR Operations Partner in any other activities deemed appropriate to provide a first-class HR service to the operational management team.
The candidate must attend an Occupational Health appointment before starting the role.
How to Apply:
If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
HR Coordinator employer: OCS Group
OCS UK & Ireland is an exceptional employer, offering a dynamic work environment where innovation and collaboration thrive. With a strong commitment to employee development and a diverse workforce, we provide ample opportunities for career progression within our Public Sector FM division. Our inclusive culture, coupled with the chance to work on impactful projects in the Education and Healthcare sectors, makes OCS a rewarding place to build your HR career.
StudySmarter Expert Advice🤫
We think this is how you could land HR Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the HR field, especially those working at OCS UK & Ireland. A friendly chat can open doors and give you insider info about the company culture and what they really value in candidates.
✨Tip Number 2
Prepare for the interview by researching common HR scenarios. Think about how you'd handle tasks like notetaking or preparing presentations. We want to see your problem-solving skills in action, so come ready with examples!
✨Tip Number 3
Show off your tech skills! Since you'll be using Microsoft 365 and Salesforce, brush up on these tools. Maybe even create a sample report or presentation to demonstrate your proficiency during the interview.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, you can sign up for job alerts to stay in the loop about other opportunities that might suit you.
We think you need these skills to ace HR Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the HR Coordinator role. Highlight relevant experience and skills that match the job description, like your ability to manage HR administration tasks and produce reports using Microsoft 365.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about HR and how your background makes you a great fit for our team. Don’t forget to mention your interest in supporting operational teams!
Showcase Your Attention to Detail:Since this role involves notetaking and producing accurate reports, make sure to demonstrate your attention to detail in your application. A well-structured CV and error-free writing will show us you’re the right person for the job.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of it. Plus, you can sign up for job alerts while you’re there!
How to prepare for a job interview at OCS Group
✨Know Your HR Basics
Make sure you brush up on key HR concepts and practices relevant to the role. Familiarise yourself with common HR processes, especially those related to administration support, as this will show your understanding of the position and its responsibilities.
✨Prepare for Notetaking
Since notetaking is a crucial part of the job, practice summarising information clearly and concisely. During the interview, be ready to demonstrate how you would capture important points in meetings or discussions, showcasing your attention to detail.
✨Showcase Your Tech Skills
The role requires proficiency in Microsoft 365, so be prepared to discuss your experience with these tools. Bring examples of reports or presentations you've created in the past, and if possible, mention any specific projects where you used these skills effectively.
✨Demonstrate Your Organisational Skills
As you'll be managing schedules and supporting various HR tasks, highlight your organisational abilities. Share examples of how you've successfully managed multiple priorities in previous roles, and explain your strategies for staying organised and meeting deadlines.
