At a Glance
- Tasks: Oversee site activities, manage maintenance requests, and ensure health and safety compliance.
- Company: Join a dynamic property management team focused on excellence and innovation.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Collaborative environment with a focus on teamwork and career advancement.
- Why this job: Make a real difference in property management while developing valuable skills.
- Qualifications: Knowledge of property management legislation and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
Responsibilities
- Monitor all activities relating to the site(s), reporting and taking action as appropriate.
- Respond to requests for Maintenance and Technical Assistance in person.
- Comply with Health and Safety on site, maintaining records and using the Meridian system.
- Involve with contractor management as appropriate.
- Complete all monthly and quarterly property inspections, uploading documentation to Meridian.
- Conduct meter readings within all required buildings.
- Manage work programmes on site in conjunction with the EM, acting as the liaison point for all parties involved.
- Manage the P2P (Purchase to Pay) system, coding and paying all invoices.
- Manage the payment of utility bills and change of tenancy to ensure all bills are paid on actual reads rather than estimates, in line with client requirements.
- Notify insurers of any insurance claims, collate information required and monitor claim status to completion.
- Monitor tenant Food Hygiene ratings and implement measures to help with improvement where possible, with guidance from the H&S Executive.
- Manage tenant provision for adequate grease traps, including any new tenants who are in occupation, with guidance from the H&S Executive.
- Prepare activity reports and provide statistical data to the Building Manager to inform operational strategy.
- Manage the tenant communications platform channels.
Qualifications and Skills
- Good knowledge of legislation relating to property management.
- Ability to build and maintain client, supplier and customer relationships.
- Understanding of property inspections, IT applications, service chargers and contract law.
- Working knowledge of building operations including hard and soft services.
- Know and be able to apply legislation and policies relating to health and safety, and understand insurance relating to buildings and the FSA regulations.
- Able to contribute to the business plan and strategy.
- Able to work as part of a team, supporting colleagues.
- Proficient with IT software such as Word, Excel, and databases.
- Can demonstrate adaptability and attention to detail, with strong problem analysis and problem‑solving skills.
- Willing to learn and expand the processes of the helpdesk function as the role progresses.
- Be able to communicate effectively verbally and in writing.
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We think you need these skills to ace Estate Co-ordinator in City of Westminster
Property Management Legislation
Client Relationship Management
Property Inspections
IT Applications Proficiency
Service Charges Knowledge
Contract Law Understanding
Building Operations Knowledge
