Senior Company Secretary

Purpose of the Job

To be the first point of client contact on day to day matters and amongst others will be responsible for legal and corporate governance issues for a dedicated clients portfolio.

Main Responsibilities

• Preparation of board packs, coordination of board and shareholder meetings
• Liaising with internal parties and also authorities, notaries, lawyers and any other external parties
• Organizing board meetings and drafting board minutes and resolutions with support of the manager
• Attendance at client board meetings and preparation of minutes
• Provide assistance in the context of constituting new entities and liquidations
• Collecting the signatures of documents and maintaining the files of client companies in accordance with the procedures
• Following-up the day-to-day recurrent operations, client requests and attending the periodic clients’ calls
• Using the internal tools and complying with Ocorian policies and procedures at all times
• Ensuring compliance with regulatory requirements
• Assisting the manager, providing daily support as requested

Qualifications

• Bachelor's degree in law/business administration (at least) and/or experience as senior corporate officer/senior corporate secretary / any other training certifications in the legal field will be a strong advantage in your application.
• Fluency in English (written and oral), with any other language being considered as an advantage
• 3+ years of experience in the same field
• The ability to work under a certain level of pressure and meet deadlines
• Strong organisational and time management qualifications, attention to details and ability to work methodically and accurately
• Flexibility, energy and enthusiasm
• Team spirit

Knowledge, Skills & Experience

• Professional manner, demonstrating excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels
• Understanding and technical knowledge of funds’ administration
• Strong interest in financial services/working within a regulated environment
• AML knowledge will be an advantage
• Strong IT skills
• Ability to draft legal documents
• Ability to take responsibility for the completion of tasks while staying alert to potential issues that need to be disclosed to the supervisor
• Diligence and care in all aspects of the job, in particular with regard to client data and the maintenance of records
• Problem solving – being able to review the situation and determine an alternative course of action to achieve the desired goal

Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:

• CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at.

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.