Corporate Administrator (Capital Markets)

Company Description

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices. With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Purpose of the role

Reporting to the Client Director, the role of the Corporate Administrator is to provide quality corporate administration services to a portfolio of local and international companies primarily in the insurance sector.

• Secretarial duties — Act as Secretary or Assistant Secretary as required.
• Document amendments — Process authorized changes to constitutional documents, including share capital updates, name changes, and Bye‐Law amendments.
• Meetings and minutes — Convene Board and Shareholder meetings, attend as needed, advise on secretarial matters, take minutes, and circulate them.
• Regulatory filings — Ensure timely filings, including economic substance, beneficial ownership, annual returns/government fees, and director/officer changes.
• Corporate records — Maintain current, compliant corporate records and update regulatory/administrative status in Viewpoint.
• Client data — Maintain accurate billing, contact, and address information.
• Time recording — Complete accurate daily timesheets.
• Invoicing — Produce and distribute annual and variance fee invoices.
• Incorporations — Assist with applications to incorporate Bermuda companies and partnerships.
• KYC reviews — Perform periodic client reviews to ensure KYC compliance with Bermuda regulations.
• General administration — Support client administration, including bank account openings, maintaining registers, minute books, and financial statements/management accounts.

Qualifications Required

• Education & experience — University degree or equivalent, with at least 5 years’ corporate administration experience (or an equivalent combination).
• Professional membership — ACIS/FCIS membership preferred.
• Working knowledge of the Companies Act 1981 and related statutory regulations.
• Knowledge of the Insurance Act 1978, Economic Substance Act 2018, and Beneficial Ownership Act 2025 is an asset.
• Experience with insurance companies or other regulated entities is an asset.

Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:

• CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at careers@ocorian.com. We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.