At a Glance
- Tasks: Assist with company secretarial services for global funds clients while studying for an MSc.
- Company: Join a leading fund services company with a supportive and collaborative culture.
- Benefits: Comprehensive training, flexible hours, and potential promotion after the two-year programme.
- Other info: Dynamic environment with opportunities for growth and a focus on client success.
- Why this job: Gain hands-on experience in corporate governance while earning your MSc and shaping your career.
- Qualifications: Degree-level qualification and willingness to pursue Corporate Governance postgraduate qualification.
The predicted salary is between 800 - 1000 £ per month.
Company Description
Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance. We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net‑worth individuals and family offices.
With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.
Expertise: We deliver specialist, tech‑enabled solutions for our clients grounded on deep industry expertise. Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long‑lasting partnerships with our clients. Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.
Job Description
Assist with the provision of company secretarial services to a designated number of global funds clients. You will take an active role in providing company secretarial services to support existing, new and prospective funds as part of a two‑year training programme alongside study for the MSc in Management and Corporate Governance (“MSc”).
Purpose of the role
The role located in the Belfast office is permanent, working hours will be adapted around required study and requires a current student of the MSc. A comprehensive training programme will be provided with the opportunity for growth within the business. With post‑completion of the two‑year programme there is the potential of a promotion to Company Secretary. The successful candidate should be a fast learner and willing to develop their knowledge.
Main Responsibilities
- Completing statutory filings and fee payments within required deadlines.
- Preparing and circulating agendas, board packs, and meeting materials on time.
- Drafting agendas, notices, proxies, and documents for General Meetings.
- Preparing announcements and handling stock exchange and listing‑related filings.
- Managing proxy dispatch and collection, and ensuring meeting quorums.
- Liaising with external Registrars to coordinate proxy collation.
- Coordinating meeting logistics and ensuring compliance with formal requirements.
- Assisting with drafting Board and Committee minutes and gathering team feedback.
- Supporting entity set‑ups, maintaining company records, and managing secretarial systems.
- Supporting fund launches, governance processes, resolutions, and accurate document filing.
Qualifications
- Hold a degree‑level qualification and be working toward, or willing to work toward, CGI membership or an equivalent Corporate Governance postgraduate qualification.
- Experience of working within restricted timeframes.
- Quick to develop strong knowledge of Ocorian’s services and the practical considerations involved in delivering them.
- Strong written, verbal, and presentation skills.
- High level of accuracy and attention to detail.
- Excellent organisational and planning abilities, including the capacity to prioritise what is important versus what is urgent.
Additional Information
We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges. We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues – wherever in the world they may be. We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective. We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes. We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.
Please let us know if there’s anything we can do to make the process easier for you. You can reach us at careers@ocorian.com. We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.
Trainee Company Secretary ( MSc 2 Year Programme ) in Belfast employer: Ocorian
Ocorian is an exceptional employer that prioritises employee growth and development through its comprehensive Trainee Company Secretary Programme. Based in Belfast, you will enjoy a supportive work culture that encourages collaboration and innovation, alongside competitive benefits such as hybrid working arrangements and a private pension plan. With clear pathways for career progression and the opportunity to gain hands-on experience while studying for an MSc, Ocorian is dedicated to helping you unlock your potential and make a meaningful impact in corporate governance.
StudySmarter Expert Advice🤫
We think this is how you could land Trainee Company Secretary ( MSc 2 Year Programme ) in Belfast
✨Get Engaged with Compliance Communities
Dive into local and online compliance forums and groups. Platforms like LinkedIn often have specific groups for compliance and risk professionals where you can meet seasoned pros and gain insights. Join in on discussions and don’t hesitate to ask questions – your eagerness to learn will show through!
✨Leverage University Career Services
As a trainee, your university’s career services are goldmines for landing internships. Take advantage of their workshops and employer events where you can connect directly with companies like Ocorian. They often have exclusive internship postings and can prepare you for interviews.
✨Attend Compliance and Risk Events
Look out for events such as workshops, webinars, or conferences focusing on compliance and risk management. Engaging at these events can help you network with industry insiders and potentially land an internship with firms like Ocorian looking for eager trainees.
✨Showcase Your Knowledge
Consider writing short articles or blog posts about compliance topics you find interesting. Share them on platforms like LinkedIn to demonstrate your understanding and passion for the field. This not only builds your profile but can catch the eye of companies like Ocorian looking for trainees who are proactive and knowledgeable.
We think you need these skills to ace Trainee Company Secretary ( MSc 2 Year Programme ) in Belfast
Some tips for your application 🫡
Show Off Your Knowledge in Compliance and Risk:Make sure your CV highlights any relevant coursework, certifications, or projects that align with compliance and risk management. If you've taken any specific training or workshops related to this area, definitely mention those—this shows us you mean business in your interest!
Tailor Your Cover Letter to Demonstrate Enthusiasm:When writing your cover letter, focus on why you're excited about starting a career in compliance and risk. Talk about your motivation to learn and how the trainee position at Ocorian can help you grow your skills. We love seeing passion for the field!
Familiarise Yourself with Relevant Regulations:Before submitting your application, brush up on current compliance regulations relevant to our industry. Mentioning specific regulations in your CV or cover letter will not only impress us but also show your proactive approach to learning.
Craft a Clear and Structured CV:In compliance-risk roles, clarity and attention to detail are crucial. Make sure your CV is well-structured and easy to read—think bullet points for your skills and experiences. It's a great way to demonstrate your organisational skills, which we value here at Ocorian.
How to prepare for a job interview at Ocorian
✨Get comfy with regulations!
As a trainee in compliance-risk, you’ll need to show that you know your stuff when it comes to regulations and policies relevant to the sector. Brush up on key regulations like GDPR or AML – you might get asked to explain how they impact businesses during your interview with Ocorian.
✨Demonstrate analytical skills
In compliance-risk, analytical thinking is key! Prepare to discuss any experiences where you've identified risks or suggested improvements. Be ready to showcase how you approach problem-solving, as you may be presented with hypothetical scenarios at the interview!
✨Show your eagerness to learn
As a trainee, employers like Ocorian are looking for potential and enthusiasm rather than extensive experience. Be prepared to discuss your motivation for pursuing a career in compliance-risk and how you're keen to develop your skills, perhaps through relevant coursework or volunteering.
✨Get familiar with interviews’ practical elements
Expect the interview process to be a bit more hands-on, perhaps with case studies or role-playing scenarios. You might be asked to analyse a fictional risk situation and present your findings. Practise structuring your thoughts – it’s all about thinking on your feet!
